On March 24, 2026, the Belarusian Scientific Research Institute of Document Analysis (BelNIIDAD) held a training webinar on «Creating and Maintaining an Organization’s Archive. Scientific and Technical Processing of Documents»

Representatives of government agencies and other organizations (18 in total) participated in the webinar. These included employees of the National Statistical Committee of the Republic of Belarus, the Belarusian Chamber of Commerce and Industry, the Federation of Trade Unions of Belarus, the Belarusian Trade Union of Energy and Fuel Industry Workers, and the Belarusian Trade Union of Banking and Financial Workers.

The webinar featured lecturers A.E.Rybakov, Director of the BelNIIDAD, PhD in History; E.V.Shumskaya, Head of the Documentation Department; S.E.Kupriyanov, Head of the Archival Science Department; E.P.Dernovich, Leading Researcher in the Documentation Department; and I.V.Lyutarevich, Researcher in the Archival Science Department. They covered the following topics:

– Legislation in the field of archival affairs and records management, state oversight of its compliance, administrative and criminal liability;
– The procedure for creating an archive and organizing its work;
– Types, tasks, and functions of archives; the procedure for developing archive regulations, job descriptions, and other local legal acts;
– Evaluation of the value of documents in an organization’s records management and archives. Lists of documents with retention periods;
– Draft new List of standard documents: planned changes. Specific aspects of using lists of documents in various organizations;
– Determining document retention periods. Calculating the retention periods for documents subject to audit by tax authorities;
– Preparing and transferring files for storage in the organization’s archive. Compiling consolidated inventories of files in the organization’s archive;
– Destruction of documents and files with expired retention periods. Preparing a destruction report;
– Transferring electronic files to the organization’s archive. Organizational Archive Information System, AIS «Departmental Archive». Compiling consolidated inventories of electronic files;
– Destruction of electronic documents, including electronic documents.

At the end of the webinar, the lecturers answered questions from the audience.

The webinar participants highly praised the quality of the event, emphasized the importance and relevance of the issues discussed, and expressed gratitude to the organizers and lecturers.

Seminars and other training events organized by BelNIIDAD, as part of the instructions of the Ministry of Justice of the Republic of Belarus and the Department of Archives and Records Management of the Ministry of Justice of the Republic of Belarus to clarify legal norms in the field of archival affairs and records management, will continue.

1. A.E.Rybakov, Director of the Belarusian Research Institute of Documentation and Archival Sciences, welcomes the seminar participants.

2. E.V.Shumskaya, Head of the Documentation Department, speaks during the webinar.

3. S.E.Kupriyanov, Head of the Archival Science Department, speaks during the webinar.

4. E.P.Dernovich, Leading Researcher of the Documentation Department, speaks during the webinar.

5. I.V.Lyutarevich, Researcher of the Archival Science Department, speaks during the webinar.