The institution «State Archives of the Gomel Region» hosted a workshop on changes in the legislation of the Republic of Belarus in office work for organizations that are sources of archive acquisition

As part of the implementation of preventive measures for compliance with legislation in the field of archival affairs and office work in government bodies, on June 20, 2024, a workshop was held at the institution «State Archives of the Gomel Region» on changes in the legislation of the Republic of Belarus in office work for organizations that are sources of archive acquisition.

Opening the seminar, archive director Andrei Suschevich emphasized the importance of the work being done by archivists (responsible for the archive) of organizations. He recalled the need to coordinate local legal acts of organizations with the archive, the legal norms for transferring permanent storage files to the state archive, and the conditions for storing documents in the archives of organizations.

The head of the department of office work, formation of the National Archival Fund of the Republic of Belarus and archives of organizations, Tatyana Khinevich, spoke about the changes in the resolution of the Ministry of Justice of the Republic of Belarus dated January 19, 2009 No. 4, which adjusted the norms of the Instructions for office work (including the features of working with documents in electronic form). The resolution comes into force on July 1, 2024. We also considered Resolution of the Ministry of Justice of the Republic of Belarus dated May 23, 2024 No. 29 on approval of the Instructions on the procedure for creating, maintaining and storing personal files of employees. All issues that arise in the practical activities of employees of organizations when conducting office work in organizations and archival storage of documents were considered.

For the participants of the seminar, the leading archivist of the department of accounting and preservation of documents, Marina Bortnovskaya, gave a tour of the archives. During the excursion, the seminar participants became familiar with the composition of the documents in the archive and the conditions for their storage.

1. Leading archivist of the department of accounting and ensuring the safety of documents of the State Archive M.V. Bortnovskaya during a tour of the archives

2. During the speech of the head of the office management department, the formation of the National Archival Fund of the Republic of Belarus and the archives of organizations of the State Archive, T.V. Khinevich

3. Director of the State Archive A.N. Suschevich during his speech