On April 24, 2024, a training seminar was held at BelNIIDAD on the topic: «Changes in office work in the light of the requirements of the new edition of the Instructions for office work in government bodies and other organizations»

Representatives of records management and archival services of government agencies and other organizations, more than 15 people in total, took part in the seminar as listeners. The speakers from BelNIIDAD were the director of the institute, candidate of historical sciences A.E.Rybakov, leading researcher of the document management department, candidate of historical sciences E.P.Dernovich.

The seminar continued a series of events implemented by BelNIIDAD as part of the implementation of instructions from the Ministry of Justice of the Republic of Belarus and the Department for Archives and Records Management of the Ministry of Justice of the Republic of Belarus, aimed at improving the requirements for documentation and organizing work with documents, explaining the norms of the new edition of the Instructions for records management in government bodies, other organizations.

The issues discussed at the seminar were divided into five thematic blocks.

When considering the block «Scope of application of the Office Work Instructions», the main attention was paid to the correct understanding of the terminology of the new edition of the Office Work Instructions, the legal regulation of the procedure for conducting office work in structural units with the rights of a legal entity, separate structural units, the development of instructions for office work of organizations, standard and sample instructions on office work.

Within the framework of the topic «Changes in documenting management activities», issues of correct determination of the types of administrative documents issued (accepted) in various organizations, changes in the type composition of document forms, the use of forms by structural divisions of organizations, the procedure for registering dates in documents, changes in the certification procedure were considered copies of documents.

When considering the topic «Organization of document flow», the issues of registration of outgoing, incoming, internal documents, the composition of mandatory and additional details reflected in registration and control forms, requirements for the preparation of registration and control cards and document logs, changes in the timing of document registration were raised.

Within the framework of the topic «Classification and accounting of documents and files», the types of file nomenclatures, requirements for the preparation of extracts from the organization’s file nomenclatures, the procedure for filling out a new form of the organization’s file nomenclature, requirements for systematizing headings in sections (subsections) of the file nomenclature, the procedure for determining storage periods were considered documents.

In the process of considering the topic «Features of working with documents in electronic form», special attention was paid to changes in the requirements for file formats in which the creation and storage of documents in electronic form is allowed, including electronic documents, the conditions under which storage of documents in electronic form is allowed form without paper analogues.

The seminar ended with a round table, where participants were able to ask the lecturers questions that concerned them and exchange views on the most difficult issues related to practical activities in the field of office management and archival affairs.

At the end of the event, seminar participants were awarded training certificates. The participants highly appreciated the level of the event, emphasized the importance and relevance of the issues considered, and expressed gratitude to the organizers and lecturers.

1. The director of BelNIIDAD, candidate of historical sciences A.E.Rybakov speaks to the audience

2. Leading researcher of the document management department of BelNIIDAD, candidate of historical sciences E.P.Dernovich speaks to the audience