On 22 March BelNIIDAD holds a webinar “Creation and Formation of an Organization’s Archive”

On 22 March 2022 the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a webinar “Creation and Formation of an Organization’s Archive”.

The webinar will discuss the following topics:

1. Legislation of the Republic of Belarus in the field of archives and state control over its observance. Administrative and criminal responsibility.

2. The procedure for creating an archive, the organization of its work.

2.1. Types, objectives and functions of archives.

2.2. The procedure for developing a regulation on the archive, job descriptions, other local legal acts.

3. The file plan as a fundamental document for organizing the archive’s work.

3.1. The procedure for developing the file plan in the organization.

3.2. Participation of the organization’s archive in the compilation and coordination of file plans.

4. Determination of records retention periods.

4.1. Appraisal of records in the organization’s office work and archive.

4.2. Records retention schedules (standard and agency schedules, schedules of non-governmental organizations, schedules of scientific, technical and other special documentation). Peculiarities of use of schedules in various organizations.

4.3. Records retention periods. Peculiarities of calculating retention periods for records subject to inspection by tax authorities.

5. Transfer of records for preservation in the organization’s archive. Destruction of records and files with expired retention periods.

5.1 Requirements for the formation and execution of files in preparation for transfer to the archive.

5.2 Formation of file inventories when transferring records to the organization’s archive. Formation of consolidated file inventories in the organization’s archive.

5.3 Procedure for destruction of records and files with expired retention periods. Certificate of destruction.

6. Electronic records: appraisal, retention periods and transfer to the archive.

The classes are conducted by BelNIIDAD director A. E. Rybakov, lecturers S. E. Kupriyanov, E. P. Dernovich, who are the authors of normative acts, training and guidance manuals on records management and archival business.