BelNIIDAD holds a workshop, New Rules in Recordkeeping and Preservation

On 23 March 2018 the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a workshop “New Rules in Recordkeeping and Preservation”.

The workshop will address the following issues:
1. Legislation in records management and archive business in the Republic of Belarus and responsibility for its violation.
2. Requirements for making records. Standard STB 6.38-2016 and Instruction for Recordkeeping in Government Agencies and Other Institutions (with amendments and additions). The unified system of organizational and administrative records.
….2.1. Record attributes, blank forms, official forms, corner stamps, seals.
….2.2. Requirements to a text.
….2.3. Specifics of preparation of individual types of records (orders, directives, instructions, resolutions, minutes, memoranda, certificates, letters).
….2.4. Rules for making and certification of copies.
3. Recordkeeping
….3.1. Circulation of records in an institution. Receipt, registration and execution of incoming and outcoming records. Registration and movement of internal records.
….3.2. Records tracking.
….3.3. Creation, confirmation, organization and use of file classification plans in an institution.
….3.4. Filing.
4. Specifics of work with electronic records. Electronic recordkeeping.
5. Archival aspects in recordkeeping.
….5.1. .Appraisal of records in recordkeeping. An expert commission. Procedures of an appraisal. Records retention schedules.
….5.2. Changes in records retention periods by new rules.
….5.3. Transfer of records to an institutional archive for preservation. Destruction of records.

The workshop is conducted by BelNIIDAD Director A. Rybakov and Expert-Consultant E. Davydova – authors of normative regulations, teaching aids and procedural guides in records management and archive business.