Seminar for representatives of Novogrudok District Executive Committee departments and rural executive committee managers

On June 1, 2026, a seminar on «Organizing Work with Electronic Documents» was held at the Zonal State Archives in Novogrudok.

Leading archivist M.V.Yaroshuk highlighted the need to develop local legal acts regulating the work with electronic documents within the organization, based on the regulatory legal acts of the Republic of Belarus.

The key principles for incorporating electronic files into the file nomenclature and integrating them into the organization’s electronic document management system (EDMS) were discussed.

The practical experience of the Zonal State Archives in Novogrudok with electronic documents was also presented: from drafting a document to writing it into a file, creating an inventory of files for structural departments, and preparing for the transfer of electronic files for storage in the Departmental Archives automated information system (AIS).

Problems arising within the organization when working with electronic documents were discussed. Possible solutions were proposed, including consultations with developers and providers of electronic document management systems (EDMS) services, and a site visit by archive staff to provide practical assistance.

1. Marina Viktorovna Yaroshuk, Lead Archivist of the Records Management and Formation Department of the Novogrudok Zonal State Archive, during the seminar.

2. Seminar participants.