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Announcements

13 May 2019
The resolution of the Ministry of Justice of 6 February 2019 No. 19, 20 ratified the new normative legal acts for work with electronic records and their preservation. The resolution of 13 March 2019 No. 39 ratified changes in the Instruction on Records Management in Government Agencies and Other Institutions. Significant changes have also been made in previous year in the Standard Records Schedule, including records subject to tax audit.

In view of the above, on 31 May 2019 the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a workshop “Electronic and Paper Records. Creation and Preservation”.

The issues on the agenda:

1. Legislation in the field of records and archives management in the Republic of Belarus and responsibility for its violation. Administrative and criminal responsibility.
2. Creation of records on electronic and paper media. Instruction on records management in government agencies and other organizations (with alterations and amendments), Instruction on work with electronic records in government institutions.
2.1. Concept of a record, electronic record, record in an electronic form.
2.2. Attributes of a record. Record forms, officially stamped forms, corner stamps. Requirements to text.
2.3. Creation, presentation and certification of electronic records.
2.4. Preparation and presentation of various types of records (orders, instructions, directives, resolutions, acts, reports, letters etc.).
2.5. Creation of copies.
3. Recordkeeping.
3.1. Records circulation. Receipt, registration, execution and delivery of incoming and outgoing records. Registration of internal records.
3.2. Records tracking.
3.3. File classification plans.
3.4. Filing in recordkeeping.
4. Electronic recordkeeping. Preservation of electronic records.
4.1. Concept of electronic record and record in an electronic form.
4.2. Requirements to creation, presentation and certification of electronic records.
4.3. Specifics of work with electronic records (registration, delivery, filing etc.)
4.4. Preservation of electronic records.
5. Archive aspects in records management.
5.1. Appraisal of records. Expert commissions. Records schedules.
5.2. Changes in records retention periods. Calculation of retention periods for records liable to tax audit.
5.3. Transfer of records to an archive for preservation. Destruction of records.

The Workshop is conducted by BelNIIDAD Director Andrey Rybakov and other high experts, authors of normative acts, manuals and procedural guides in records and archives management.
13 May 2019
The Belarusian State Archives-Museum of Literature and Art (BGAMLI) holds the traditional annual readings Uzvyshsha (Excelsior). The 19th Readings are dedicated to the 120th anniversary of Belarusian writer and literary critic Adam BABAREKA (1899-1938).

The Readings will take place in Minsk on 24 May 2019.

The topics on the agenda:

1. Adam Babareka and “Uzvyshsha” (Excelsior) magazine’s critique.
2. The literary process in the 1920s-1930s: trends and achievements.
13 May 2019
On 23 May 2019 from 11.00 to 12.00 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus holds a direct telephone line on the topic “Execution of state control over the observance of legislation in archives and records management”.

Your questions will be answered by Natalya Loktionova, Department’s Consultant for Records Management and National Archival Holdings.

Telephone: +375 (17) 200 43 81.
21 March 2019
On 26 March 2019 the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a workshop “Records Preservation in an Institution: Selection of Records for Preservation and Destruction”.

The workshop will address the following issues:

1. Legislation of the Republic of Belarus in the field of archive business and the state control over its observance. Administrative and crime responsibility.
2. Records retention scheduling.
....2.1. Appraisal of records in recordkeeping and in archive.
....2.2. Records retention schedules with retention periods (standard and agency-specific schedules, schedules of non-government organizations, schedules of scientific-technical and other special documentation). Specifics of use of records schedules in various institutions.
....2.3. Changes in retention periods, including changes connected with tax inspections.
3. Procedures for creating an archive and its organizational management.
....3.1. Types and forms of archives.
....3.2. Archive regulations, job descriptions and other local legal acts.
4. File classification plan as a basic document for organization of archive work.
....4.1. Procedures for making a file plan in an institution.
....4.2. Participation of an institutional archive in the creation and coordination of file plans.
5. Transfer of files to an institutional archive for preservation. Destruction of records and files with expired retention periods.
....5.1. Requirements to the execution of files for transfer to an institutional archive.
....5.2. Creation of file inventories (lists) for transfer to an institutional archive. Combined file inventories in an institutional archive.
....5.3. Procedures for the disposal of records and files with expired retention periods. Disposal lists.

The workshop is conducted by BelNIIDAD Director A. Rybakov and Expert-Consultant E. Davydova – authors of normative acts, teaching aids and procedural guides in records management and archive business.
01 February 2019
On 7 February 2019, from 10.00 to 11.30 the Department for Archives and Records Management of the Justice Ministry holds a direct telephone line on the topic “The creation, confirmation, state registration and use of breast badges of government institutions and other organizations”.

Your questions on the topic will be answered by Marina Elinskaya, leading expert at the Department for Archives and Records Management (Division for Organizational Work, Information and Use of Documents) by telephone +375 (17) 200-90-72.

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