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Legal foundations of administration in Belarus in XIV-XVIII cc.
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Announcements

15 October 2010
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a practical workshop, An Institutional Archive: Creation and Work Organization on 26 October 2010.

The workshop is organized for archive managers, records management officers, legal experts, accountants, institution administrators.

The issues on the agenda include:

  • Legislation of the Republic of Belarus in archive business and the state control over its observance. The procedure of archive creation and organizational management.
  • File classification plan as a chief document in archive administration.
  • Types of file plans, procedures for their development.
  • Participation of an institutional archive in the creation and confirmation of file plans.
  • Transfer of files to an institutional archive for preservation. Disposition of records and files with expired retention periods.
  • Control by an institutional archive over file organization in internal divisions.
  • Definition of retention periods. Appraisal of records in an institution’s recordkeeping and archive.
  • Making of inventories (file lists) in transfer of records to an institutional archive. Making of combined inventories in an archive.
  • Procedures for disposition of records with expired retention periods.
  • Inventory and preservation of records and files in an institutional archive.
  • Development of finding aids.
  • Preservation of records in an institutional archive (requirements to storage facilities, conditions, equipment, file location).
  • Use of records in an archive (handling citizens’ inquiries, issuance of files).

    The workshop is given by the head of the records management and formation of the National Achival Holdings at the Department for Archives and Records Management of the Republic of Belarus E.N. Davydova, director at the Belarusian Research Institute of Records Management and Archival Studies A.E. Rybakov, and other qualified experts in archives and records management, authors of normative documents, teaching aids and procedural guidance.
  • 26 August 2010
    Consultative Seminar "The work of the State Inspection for Archives and Records Management of the Republic of Belarus in the light of Presidential Decree No 510 of 16.10.2009 "On Improvement of Supervisory (Control) Functions in the Republic of Belarus" and changes in government document management in line with the new Instruction on records management in government institutions" will be held in Gomel on 23 September 2010.

    The event organizer is the Gomel Regional Organization of the Belarusian Society Znaniye (Knowledge).

    The seminar is intended for records management officers, employees of personnel and legal departments, archivists.

    20 July 2010
    The Department for Archives and Records Management under the Ministry of Justice of the Republic of Belarus and the Belarusian Society of Archivists announce a contest of young archivists dedicated to the 20th anniversary of the foundation of the Belarusian Society of Archivists.

    The contest is held in July-September 2010, and the results will be summed up on the professional holiday, the Archivist’s Day. The Contest Terms and Conditions in Russian can be downloaded from the link: "The procedure of the contest".

    The contestants include representatives from all regions of the country and the individual central archives.

    17 May 2010
    The 11th General Conference of the Eurasian Regional Branch of the International Council on Archives (EURASICA) and the session of the Consultative Council of the heads of the CIS archival services is to be held in Odessa, Ukraine, on 21-23 May 2010. A delegation of Belarusian archivists will take part in the events, including the international scholarly conferences "The Common Archival Heritage and the National Archival Holdings" and "Electronic Recordkeeping and Electronic Archives".

    17 April 2010
    A one-day workshop, Changes in Records Management Procedures in the Light of the New Instruction on Records Management in Government Institutions is held at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) on 22 April 2010 in Minsk.

    The workshop is intended for employees at records management offices, personnel offices, legal departments, and agency archives.

    The workshop addresses the following issues:

    legislative base in records management and archive business in the Republic of Belarus and the system of state control over its observance;

    changes in documenting government activities (requirements for local normative legal documents on records management, blank forms, records attributes and texts, formation of certain types of records etc.);

    recordkeeping in the light of the new Instruction on records management (receipt, registration and execution of incoming, outcoming and internal records, checkout procedures);

    • types of file classification plans, procedures for their creation, confirmation, organization and use in the light of the new Instruction on records management;
    • changes in the procedures for file organization and records appraisal;

    • new requirements for creating and organizing inventories (file lists) in internal agency departments (for permanent, temporary (over 10 years) and personnel records);
    • procedures for transfer of records to agency archives and disposal of records with expired retention periods;

    • specifics of work with electronic records.

    The seminars are given by V.I. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus, E.N. Davydova, head of the division of records management and the formation of the National Achival Holdings of the Republic of Belarus at this Department, A.E. Rybakov, director at the Belarusian Research Institute of Records Management and Archival Studies, T.V. Stolina, chief state inspector for archives and records management, and other high experts in records management and archive business.

    04 March 2010
    A training workshop on Development of File Classification Plans for Individual Institutions, General and Standard File Plans is to be held at the Belarusian Research Institute of Records Management and Archival Studies on 25 March 2010. The workshop is aimed to introduce and discuss the latest Procedural Guidelines for Creating and Implementing File Plans in Various Institutions adopted by order of the Department for Archives and Records Management of the Republic of Belarus No 23 of 15 July 2009.

    The workshop is intended for employees at records management offices, personnel offices, legal departments, and agency archives.

    The workshop addresses the following issues:
  • Legal requirements for creating file plans in organisations.

  • Normative, procedural and information basis for creating file plans.

  • Purpose, types and functions of file plans.

  • Preparatory work for creating a file plan in an organisation.

  • Procedures of creation, signing and confirmation of file plans in an organisation and its internal divisions.

  • Schemes (principles) for creating file plans.

  • Creation and systematisation of file titles in a file plan.

  • Rules for file indexing.

  • Files retention scheduling.

  • Function, procedures and specifics of creating and completing general and standard file plans.


  • The participants at the workshop are E.N. Davydova, head of the division of records management and the formation of the National Archival Holdings at the Department of Archives and Records Management of the Republic of Belarus, A.E. Rybakov, director at the Belarusian Research Institute of Records Management and Archival Studies, and A.N. Sukach, head of the documentation division at this Institute.

    02 March 2010
    Belarusian internet portal TUT.BY and the Belarusian State Archives of Films, Photographs and Sound Recordings present their second online publication in a joint project These Are We.

    This video release celebrates the 75th anniversary of the birth of the People's Poet of Belarus Rygor Baradulin.

    22 February 2010
    Major Belarusian internet portal TUT.BY and the Belarusian State Archives of Films, Photographs and Sound Recordings announced the start of a joint project "These Are WE". This project will exhibit rare photographs, archival video and audio materials that provide a unique glimpse about unknown or little-known pages in the life of Belarus and our fellow countrymen.

    The project starts with a video film called "Unknown Ausiannikau" about one of the most revered figures in the Kupala Drama Theatre in Minsk.


    08 February 2010
    A one-day workshop, Changes in Records Management Procedures in the Light of the New Instruction on Records Management in Government Institutions is to be held at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD), 25 February 2010 in Minsk.

    The workshop is intended for employees at records management offices, personnel offices, legal departments, and agency archives.

    The workshop addresses the following issues:

    • legislative base in records management and archive business in the Republic of Belarus and the system of state control over legislation compliance in this sphere;

    • changes in documenting government activities (requirements for local, normative and legal documents on records management, blank forms, records attributes and texts, formation of certain types of records etc.);

    • recordkeeping in the light of the new Instruction (receipt, registration and execution of incoming and internal records, checkout procedures);

    • types of file classification systems and procedures for their creation, confirmation and use in the light of the new Instruction;

    • changes in files formation and records appraisal;

    • new requirements for making inventories (file lists) in agency departments (for permanent, temporary (over 10 years) and personnel records);

    • procedures for transfer of records to agency archives and disposal of temporary records;

    • specifics of work with electronic records.

    The seminars are given by V.I. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus; E.N. Davydova, head of the division of records management and the formation of the National Achival Holdings of the Republic of Belarus at this Department; A.E. Rybakov, director at BelNIIDAD; T.V. Stolina, chief state inspector for archives and records management, and other high experts in records management and archive business.


    26 January 2010
    On 9 February 2010, the Brest Region Executive Committee holds a ceremonial meeting to celebrate the 70th anniversary of the State Archival Service in Brest Region.

    The state archival institutions in the western regions of the Belarusian Soviet Socialist Republic (BSSR) were created in accordance with Resolution of the BSSR Council of People’s Commissars No. 182 dated 11 February 1940, "On organization of archive business in Baranovichi, Pinsk, Vileika, Brest and Belostok oblasts of the BSSR".

    From 1940, the archive network of Brest Region included the Archive Division of the BSSR NKVD/MVD Administration (People’s Commissariat, and from 1946 Ministry, of Internal Affairs) and three regional archives – in Baranovichi, Brest and Pinsk. Until March 1960, these institutions were included in the system of the BSSR NKVD/MVD, then came under jurisdiction of the Brest Region Executive Committee, and since 2006 in the system of the Ministry of Justice of the Republic of Belarus.

    Presently, the archive network of Brest Region includes the Archives and Records Management Division at the Brest Region Executive Committee, four state archives (the State Archives of Brest Region and local state archives in Baranovichi, Kobrin and Pinsk) and 19 personnel archives (three municipal and 16 district archives). As on 1 January 2010, the number of archivists and managerial staff employed in the Brest Archive Network is 96.


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