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Announcements

18 January 2010
On 11 February 2010, the National Historical Archives of Belarus in Grodno celebrates 70 years since its foundation.
To celebrate this event, the Archives prepared a series of radio and television programmes, periodical publications, exhibitions, and a jubilee brochure titled "The National Historical Archives of Belarus in Grodno. 1940-2010".

Celebration events to mark 70 years since the foundation of the National Historical Archives of Belarus in Grodno

11 February 2010

11.00 – Scholarly conference "The National Historical Archives of Belarus in Grodno: history and present time"

12 February 2010

12.00 - Excursion to the archives
13.00 – Celebration meeting

Brief history of the National Historical Archives of Belarus in Grodno

The Grodno Archives was founded following the formation of Grodno Province in 1801 and the establishment of the provincial administration in 1802. The Archives contained act books initially held in the local courts of the Grand Duchy of Lithuania and the Polish-Lithuanian Commonwealth (Rzeczpospolita) dating from the 16th through the 18th centuries, as well as records created by the provincial institutions.

The area of Belarus was often a site of military activity, thus resulting either in the direct destruction of documentary materials (as in 1812 and 1915) or their dislocation to the adjacent countries (in the course of evacuation to the East or taken as a war booty to the West).
In the time between the wars, when Western Belarus was part of Poland, the Grodno State Archives (Archiwum Państwowĺ w Grodnie) was located in Grodno, which was formed in 1922.

On 11 February 1940, the Grodno Archives was reorganized as a historical archives (the branch of the Central Historical Archives of the Belarusian Soviet Socialist Republic. In 2001, following a number of previous reorganizations, the archives was renamed the National Historical Archives of Belarus in Grodno.

Currently the Archives holds documents of regional, provincial and district authorities, economic and financial institutions, police agencies, courts, educational, cultural and other institutions in Grodno Region, as well as a portion of documents for Vileika, Disna, Lida and Oshmiany districts of the Vilno province of the Russian Empire.

The Archives now holds over 1,200 fonds with over 411,000 files dating from the 16th to the first half of the 20th centuries.

Of especial interest are the following documents: the 1511 Charter from the Polish King and Great Prince of Lithuania, Sigmund I, confirming the right of the Catholic church in Volkovysk to tithe income (the 1528 copy); Tadeusz Kosciuszko’s testament of April 4, 1817 on emancipating peasants in the village of Sekhnovichi, Kobrin district; pages from the artist Napoleon Orda’s diary about his staying in Paris from September 1833; parish records of the birth of A. Pashkevich (Tetka), I. Lutsevich (Ia. Kupala), the marriage and death of E. Ozheshko, the death of N. Orda; records relating to the life and activity of noted political and public figures and men in the realm of science and art (P. Bagrim, E. Ozheshko, I. Domeiko, Iu. Krashevski, M. K. Oginski, A. P. Storozhenko, M. Bogdanovich, L. Zamengof, S. Vrublevski, A. O. Makovelski, etc.); inventories, plans and drawings of churches, monasteries, estates and towns (inventories of the Basilian Monastery in Lyskovo (1716, 1758), the Farny Church in Grodno (1825), the 1912 map of Grodno); documents relating to the history of architecture and art (descriptions of castles in Lida and Mir (1827), and more.


24 December 2009
Director of the Department for Archives and Records Management of the Republic of Belarus Vladimir I. Adamushko
Dear colleagues, Merry Christmas and Happy New Year!

The year 2009, which was as busy as ever for Belarusian archives, is coming to an end. I would like to thank all workers in the State Archival Service of the Republic of Belarus for their intensive fruitful work that helped us to achieve good results with planned activities and expected time frames. In 2009, for success in their work, 11 archive specialists were awarded with the breastplate "Honorary Archivist of Belarus"; 21 specialists, with the Honorary Diploma of the Department for Archives and Records Management of the Republic of Belarus.

In this year, despite its difficult financial environment, we continued to safeguard our archival holdings and to strengthen the archives’ resources and their material and technical basis. The modern information technologies have been increasingly introduced into the activities of Belarusian archives. In the work with citizens'’ inquiries, a special attention was paid to the filfilment of President of Belarus Decree No 2 dated 27 December 2006 "On Measures for Further Debureaucratization of the State Machinery".

I am confident that all the objectives set by the Belarusian archives for the year 2010 will be successfully accomplished.

I would like to wish you and your families good health, happiness and welfare in the coming new year!

Department for Archives and Records Management
of the Republic of Belarus
Director Vladimir I. Adamushko


22 May 2009
A one-day workshop "Changes in records management procedures in the light of the new Instruction on records management in government institutions" will be held on 11 June 2009 at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) in Minsk.

The workshop is intended for employees at records management offices, personnel and legal departments, and agency archives.

The workshop will address the following issues:

legislative base in records management and archive business in the Republic of Belarus and the system of state control over legislation compliance in this sphere;

changes in documenting government activities (requirements to internal normative and legal documents on records management, blank forms, requirements to records attributes and texts, formation of certain types of records etc.;

recordkeeping in the light of the new Instruction (the receipt, registration and execution of incoming and internal records, checkout procedures);

types of file classification systems and the procedures of their creation, confirmation and use in the light of the new Instruction;

changes in files creation and records appraisal;

new requirements to making inventories (file lists) in agency departments (for permanent, temporary (over 10 years) and personnel records);

procedures for transfer of records to agency archives and disposal of temporary records;

specifics of work with electronic records.


The seminars are given by V.I. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus; E.N. Davydova, head of the division of records management and the formation of the National Achival Holdings of the Republic of Belarus at this Department; A.E. Rybakov, director at the BelNIIDAD; T.V. Stolina, chief state inspector for archives and records management, and other high experts in records management and archive business.


24 April 2009
Between 25 April and 17 June, the Department for Archives and Records Management of the Republic of Belarus and the Belarusian Research Centre for Electronic Records conduct training workshops in mastering software tools for the Unified Automated Archival Information System (AIS), in particular the most complicated sofware packages "Records Maintenance" and "Preservation".


21 April 2009
The Department for Archives and Records Management under the Ministry of Justice of the Republic of Belarus, the Belarusian Research Institute of Records Management and Archival Studies, the Archives and RM Division of the Vitebsk Region Executive Committee and the National Archives of the Republic of Belarus organize an international scholarly conference "The past and the present: archives in the system of humanitarian knowledge" celebrating 100th anniversary of the Vitebsk Scholarly Archival Commission to be held in Minsk on 20 May 2009.

Conference themes:

Archives in Eastern Europe in historical and social retrospective

• Archive science in East European countries in the Middle Ages and at the present time
• Documentary heritage of the Grand Duchy of Lithuania as a subject of research into historical sources, documentation, archives, and archival publications
• "Provincial archives" and scholarly archival commissions in the Russian Empire
• Private and religious archives
• Vitebsk and its historical role in the development of archive science in Belarus (the Vitebsk Central Archives of Early Records, the Vitebsk Scholarly Archival Commission, the Vitebsk division of the Moscow Archaeological Institute)
• The Soviet experience of archives development: the present view

The role of archives in modern society

• The need for historical records in modern society. Archives and law
• Documentary collections in museums and libraries. Practices and potentialities of their use. Perspectives of cooperation between archives, museums and libraries
• Agency archives: the current state and procedural guidance
• The Special Documentation Archive at the modern stage
• Issues of records acquisition at the state archives. Adequacy and sufficiency of documentary sources in contemporary history. Records appraisal: practical and procedural aspects
• Impact of information technologies on archive business in theory and practice. An electronic record as an object of state preservation and historical source
• Problems of archival records maintenance and preservation in present conditions
• Use and access to archival records
• Archive science and special historical disciplines (archaeography, genealogy, heraldry etc.). Archival source studies
• International cooperation in archive business. Restitution of archival documents
• Archivists professional training and social status: problematic aspects

Working languages are Belarusian, Russian.

All expenses are covered by the sending institution.

The following information should be sent to the organizing committee's address before 1 April 2009 (mark "Conference"):
• Name
• Institution address and telephone/fax
• E-mail
• Report title
• Hotel accommodation if needed (single, two-bed, three-bed rooms).

Conference papers are scheduled to be published. The organizing committee strongly recommends participants to submit their texts in advance in paper and electronic form, MS Win Word 6,0 or higher, Times New Roman Cyr, 12 point, 1.5 interval.

Organizing committee:

Belarusian Research Institute of Records Management and Archival Studies
BelNIIDAD

55 Kropotkina St., Minsk 220002, BELARUS
Tel./fax 286-75-27; 286-09-51
E-mail: vp@miensk.com, belniidad@tut.by


30 March 2009
A one-day workshop "Changes in records management procedures in the light of the new Instruction on records management in government institutions" will be held on 8 April 2009 at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) in Minsk.
It is intended for employees at records management offices, personnel and legal departments, and agency archives.

The workshop will address the following issues:

legislative base in records management and archive business in the Republic of Belarus and the system of state control over legislation compliance in this sphere;

changes in documenting government activities (requirements to internal normative and legal documents on records management, blank forms, requirements to records attributes and texts, formation of certain types of records etc.;
recordkeeping in the light of the new Instruction (the receipt, registration and execution of incoming and internal records, checkout procedures);

types of file classification systems and the procedures of their creation, confirmation and use in the light of the new Instruction;

changes in files creation and records appraisal;
new requirements to making inventories (file lists) in agency departments (for permanent, temporary (over 10 years) and personnel records);
procedures for transfer of records to agency archives and disposal of temporary records;
specifics of work with electronic records.


The seminars are given by V.I. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus; E.N. Davydova, head of the division of records management and the formation of the National Achival Holdings of the Republic of Belarus at this Department; A.E. Rybakov, director at the BelNIIDAD; T.V. Stolina, chief state inspector for archives and records management, and other high experts in records management and archive business.


26 January 2009
Presentation of the collection of documents and materials titled "Perpetuating the memory of motherland defenders and war victims in Belarus. 1941—2008 " will be held at the National Archives of the Republic of Belarus on 29 January 2009.

The book, the first documentary edition about the burials of the Second World War, was prepared jointly by the National Archives of the Republic of Belarus and the Armed Forces of the Republic of Belarus Administration for perpetuating the memory of motherland defenders and war victims. No similar editions are available in the neighbouring countries.

The book offers 95 documents, including the materials of the National Archives of the Republic of Belarus, the regional and local archives, the Central Archives of the Ministry of Defense of the Russian Federation, and the Archives of the Armed Forces of the Republic of Belarus Administration for perpetuating the memory of motherland defenders and war victims. These documents, with few exception, have been published for the first time. The book is both of scholarly and practical significance. This includes Edicts by President of the Republic of Belarus and government resolutions for the years 1992–2008 and instructions issued by the Ministry of Defense of the Republic of Belarus. The book is illustrated with painting reproductions, copies of documents and photographs.

The book is intended for historians and specialists in work for perpetuating the memory of motherland defenders and war victims. Also it will be of interest to the wider public.

Please inform of your decision to take part in the presentation at e-mail: m.tumash@narb.by
Tel. +375 (17) 267 49 37, Fax 237 67 78


12 December 2008
A two-day workshop "Records management and agency archives" is to be held on 16-17 December 2008 at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) in Minsk.

It is specifically intended for employees of records management offices, personnel departments, and agency archives.

The workshop will address the following issues:

− legislative base in records and archives management in the Republic of Belarus and the system of state control over the compliance with the legislation in this sphere;
− common requirements to administrative records according to the STB 6.38-2004 Standard «The unified records systems in the Republic of Belarus. The system of administrative records. Requirements to paperwork» (blank forms, requirements to records text and attributes); drawing up of certain types of records (instructions, minutes, reports, memorandums etc.);
− recordkeeping in institutions (the concept, different schemes, the receipt, examination and registration of records, checkout procedures);
− file classification systems: file system types and the procedures of their creation, approval and use;
− creation of files and records appraisal in agency recordkeeping and archive (criteria, methods, expert commissions, records schedules and disposal of temporary records);
− making and transfer of permanent records to agency archives, making of file lists and other finding aids;
− records preservation in agency archives, records access and use (requirements to storage, equipment, safety measures; performing of inquiries; loan of files for temporary use);
− electronic recordkeeping and agency electronic archives.

The seminars are given by V. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus; E. Davydova, head of the division of records management and the formation of the National Achival Holdings of the Republic of Belarus at this Department; V. Nosevich, director at the Belarusian Research Centre for Electronic Records; A. Rybakov, director at the BelNIIDAD; T. Stolina, chief state inspector for archives and records management, and other experts in records management and archive business, authors of normative acts, guidances and regulations.


23 September 2008
Workshop on the topic of "The archival world in the light of the 16th ICA Congress" is to be held by the Society of Belarusian Archivisits and the Department for Archives and Records Management of the Republic of Belarus at the National Archives of Belarus in Minsk on 9 October 2008.

Agenda:

1. The role of archives in the preservation of documentary heritage.

   Report by V.I. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus

2. Archival resources and tools for the use of documents in modern environment.

   Report by V.D. Selemenev, director at the National Archives of the Republic of Belarus.

3. Records management as a system of the effective functioning of government institutions and aimed at providing proper acquisition of archives

   Report by A.E. Rybakov, director at the Belarusian Research Institute of Records Management and Archival Studies.

4. Exchange of best practices and opinions on the agenda issues.

An excursion to the National Library of Belarus is scheduled.

Application deadline is 6 October 2008 (tel./fax 286-75-22, e-mail: niab@solo.by)



17 September 2008
The meeting of heads of the state archival services and archives of Russia, Ukraine and Belarus is held in St. Petersburg, Russia, on 16-18 September 2008.

The Belarusian delegation includes V. Adamushko, director at the the Department for Archives and Records Management of the Republic of Belarus; V. Selemenev, director at the National Archives of the Republic of Belarus; A. Golubovich, director at the National Historical Archives of the Republic of Belarus, A. Zapartyko, director at the Belarusian State Archives-Museum of Literature and Art; I. Silin, director at the Central Laboratory for Microphotocopying and Restoration of Records; A. Rybakov, director at the Belarusian Research Institute of Records Management and Archival Studies, and V. Nosevich, director at the Belarusian Research Centre for Electronic Records..

The meeting between the heads of the state archival services and archives of Belarus, Russia and Ukraine takes place for the first time. The traditional meetings between the directors of the federal archives of Russia and the central state archives in Ukraine have become a noticeable event in the archive community of the Commonwealth of Independent States during the past decade. In 2007 the Department for Archives and Records Management of the Republic of Belarus offered a proposal to make this meeting a three-party event. The proposal was agreed by the colleagues in Russia and Ukraine. The event can strongly promote further cooperation between the archivists of the member countries and the exchange of best practices in the field of archive business.

The heads of the state archival services of Ukraine and Belarus will sign the Protocol on joint projects between the Department for Archives and Records Management of the Republic of Belarus and the State Committee on Archives of Ukraine.

The meeting will host the presentation of the archival directory "The Petrograd Belarusian Society for Assistance to Individuals Who Suffered From the War. 1916–1918», compiled and published jointly by the Belarusian and Russian archivists.


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