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12 October 2011
On 4-5 October 2011, an annual three-party meeting of the heads of archive services and institutions in Russia, Belarus and Ukraine was held in Veliky Novgorod, Russia. The meeting discussed the issues relating to the use of records in archive institutions: normative and legal regulation and practice. Among the participants at the meeting was the Governor of Novgorod Province, S.G. Mitin.

The Belarusian delegation headed by the director of the Department for Archives and Records Management of Belarus V.I. Adamushko included the director of the Belarusian State Archives of Films, Photographs and Sound Recordings V.V. Balandin, director of the National Historical Archives of Belarus A.K. Golubovich, director of the Belarusian State Archives-Museum of Literature and Art A.V. Zapartyko, director of the Belarusian State Archives of Scientific and Technical Documentation A.M. Zapartyko, director of the State Archives of Brest Region A.G. Karapuzova, alternate director of the National Archives of the Republic of Belarus N.K. Rudakovsky, director of the State Archives of Vitebsk Region T.M. Svistunova, and director of the Central Laboratory for Records Microphotocopying and Restoration I.V. Silin.

The Russian delegation was headed by the chief of the Federal Archival Agency of Russia A.N. Artizov; the Ukrainian delegation by the chairman of the State Archival Service of Ukraine O.P. Ginzburg.

At the plenary meeting among speakers from the Belarusian delegation who made reports on the issues of normative and legal regulation and practice in the use of archival records were the director of the Department for Archives and Records Management of Belarus V.I. Adamushko, alternate director of the National Archives of the Republic of Belarus N.K. Rudakovsky, director of the Belarusian State Archives-Museum of Literature and Art A.V. Zapartyko.

The chief of the Federal Archival Service of Russia A.N. Artizov and the director of the Department for Archives and Records Management of the Justice Ministry of Belarus V.I. Adamushko held a working meeting.

Belarusian archivists acquainted with the work at the State Archives of the Contemporary History of Novgorod Region, visited the State Archives of Novgorod Region building under construction, historical monuments in Veliky Novgorod.

The next meeting of archivists from the three countries is expected to be held in 2012 in Ukraine.
12 October 2011
On 6 October 2011, the archives and records management department at the Gomel Regional Executive Committee held a consultative training workshop on Records Management and Archival Science.

The workshop organiser is the Belarusian "Knowledge" Society in Gomel.

The participants at the workshop were records managers, personnel office staff, heads of institutional archives.

The workshop discussed the following issues:
  1. Legislation in records management and archive business in the Republic of Belarus and the system of state control over its observance. The results of work of the State Inspection for Archives and Records Management in the Gomel Region. Review of auditing inspections in 2011, legislation drawbacks and violations committed by the economic entities.
  2. Requirements to entries in documents and local normative legal acts in compliance with the "Instruction on records management in government institutions in the Republic of Belarus" (resolution by the Justice Ministry of Belarus of 19.01.2009 ¹4).
  3. Institutional forms. The procedure of using a corner stamp. The procedure of using, registering and confirming record forms with the picture of the National Emblem of the Republic of Belarus.
  4. Common requirements to creating records with the computer.
  5. File classification plans.
  6. Preservation of records at institutional archive in government institutions (archive organisation, requirements to storage facilities, equipment, files storage and arrangement). Types of archives. The procedure of transferring files to an archive. Records appraisal in an institution’s recordkeeping and archive. Definition of records retention periods.
  7. Ownership of records in the reorganisation, liquidation and privatisation of juridical persons or the loss of the owner.

07 October 2011
On 5 October 2011, the State Archives of Gomel Region held a round table dedicated to the Archivist’s Day on the topic The Archives Service in Gomel Region: History and Present Day.

At the meeting the Archives Service in Gomel Region was represented by the State Archives of Gomel Region and the local state archives in Mozyr and in Zhlobin. The participants at the round table were historians, museum workers and teachers.

The participants heard the reports and papers prepared on the basis of archival records held at the state archives of Grodno Region.

An exhibition of documents, The Archival Branch in Belarus: Pages of History, and the excursion to the Gomel Regional Museum of Military Glory were held as part of the round table.
29 August 2011
On 26 August 2011, the Department of Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the results of the audit of economic and financial activity in the archive institutions.

The board meeting made a relevant decision. The directors of the state archive institutions were assigned with a task to strengthen the control over the expenditure of budgetary funds and the financial discipline.
22 August 2011
The Belarusian Research Institute of Records Management and Archival Science (BelNIIDAD) issued a new edition of General Records Retention Schedule for records pertaining to government system, price formation, financing, insurance, management of state property, privatization, and foreign economic relations.

The General Records Retention Schedule for records of government system, price formation, financing, insurance, management of state property, privatization and foreign economic relations created by government agencies, institutions and private businessmen (Schedule-2001) was adopted by resolution of the State Committee for Archives and Records Management of the Republic of Belarus of 6 August 2001 No. 38. The new edition incorporates changes and amendments proposed by resolutions of the Committee for Archives and Records Management of Justice Ministry of 28 April 2004 No. 4 and resolutions by Justice Ministry of the Republic of Belarus of 31 August 2007 No. 58, of 12 January 2009 No. 5, of 28 July 2009 No. 59, of 19 March 2010 No. 21, and of 1 November 2010 No. 86.

The new edition contains a revised and expanded index of record types and titles organized to simplify the search of records in the schedule’s structure.

This Schedule is one of the main normative and legal acts governing the disposition and retention of records relating to issues stated in its title. Schedule-2001 is used in preparing records classification schemes, file plans, agency records schedules, records appraisal, file description and formation, records acquisition and file processing. The Schedule’s norms are mandatory for execution in both government and non-government institutions.

Schedule-2001 is used by archives and records management offices along with Schedule-2006 for records of statistics, accounting, electronic information resources, labour relations, social care, personnel, education, customs control, logistics, administrative and household activity, records management and archives, adopted by resolution of Justice Ministry of the Republic of Belarus of 14 December 2006 No. 82.
17 August 2011
Chernobyl Accident. 1986-1991A new book, Chernobyl Accident. 1986-1991, came out.
The edition is prepared by the Department for Liquidation of Consequences of Chernobyl Accident at the Ministry for Emergency Situations, the Department for Archives and RM at the Justice Ministry, the National Archives of the Republic of Belarus, and the State Archives of Gomel Region.
The book is dedicated to the 25th anniversary of the Chernobyl catastrophe and continues the 2006 edition, Chernobyl. 26 April 1986 - December 1991. The new edition contains 114 documents, including 100 from the National Archives of the Republic of Belarus, 12 from the State Archives of Gomel Region, and 2 from the Russian State Archives of Contemporary History, most of which have been published for the first time. These are resolutions, memoranda, data, certificates, meeting minutes, decisions by the Government Commission. A number of documents pertain to the activity of the Commission for Liquidation of Consequences of Chernobyl Accident. There are also documents that describe the population resettlement from the contaminated areas, the construction of housing for resettlers, the state of public health and medical care in the districts affected by the disaster, the international assistance, meetings, the demands of the work collectives. Of interest are the documents relating to the historical and cultural values that remained in the contaminated districts.

The aftermath of the Chernobyl accident in Belarus had no precedent in history: due to the meteorological conditions the country—s territory received nearly 35% of Cesium137 emitted from the Chernobyl reactor; the area of 46,5 thousand square kilometres was contaminated (23% of the country—s territory); about 3600 inhabited localities found themselves in the area of radioactive contamination, including 27 cities with the population of 2,3 million people; the total damage inflicted by the catastrophe to the country is estimated at 235 billion dollars. Of especial importance in this respect are the primary sources, archival records, which make possible to understand the situation in those days.
16 August 2011
On 11 August 2011, the State Archives of Brest Region celebrated the official opening of its new building. The Archives new building is equipped with up-to-date ventilation and air-conditioning systems, security and fire alarm, gas fire suppression system, and video monitoring.
Attending the opening ceremony were the director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus V.I. Adamushko, administrative director at the Brest Region Executive Committee A.S. Stelmakh, administrative director at the Brest City Executive Committee V.V. Chernov, and head of justice administration at the the Brest Region Executive Committee A.I. Gushchin.
03 August 2011
On 28 July 2011, the Department of Archives and Records Management of the Republic of Belarus held a board meeting to discuss the issues concerning the work with people’s inquiries at the State Archives Service of the Republic of Belarus in the first part of 2011, the preservation and maintenance of the security copies of the records of the National Archival Holdings at the Belarusian State Archives of Films, Photographs and Sound Recordings, and the results of work at the Department of Archives and Records Management in the first six months of 2011.

On the third issue, the Department of Archives and Records Management conducted its work in the first half year of 2011 in accordance with the Plan of Actions for 2011, the ordinances by the Presidential Administration of the Republic of Belarus, the Government, the Ministry of Justice, and the Department.

A draft law "On Archives in the Republic of Belarus" was adopted in first reading and now under review for approval in second reading by the House of Representatives of the National Assembly of the Republic of Belarus. A draft law "On Official Heraldic Symbols" was prepared, approved by all concerned parties and submitted to the Council of Ministers. On 21-23 June 2011, Minsk hosted a regular session of the Consultative Council of the heads of state archives services of the CIS member states, the 12th General Conference of the ICA Eurasian Regional Branch, and the international scholarly conference "State Archives Services and Private Archives: Experience of Cooperation".
01 August 2011
2014 marks 100 years since the outbreak of the First World War.
The Belarusian Society of Archivists supports the actions taken by the Commission on Implementation of International Humanitarian Law at the Council of Ministers of the Republic of Belarus chaired by the Justice Minister of Belarus V. G. Golovanov to mark a respect for the memory of Fatherland defenders and war victims and to draw the public’s attention to the war graves of the First World War in Belarus.

Belarusian archivists make their contribution to the interpretation of this war’s events. In 2010, the National Archives of the Republic of Belarus together with the Academy of the Interior Ministry of Belarus and Austria’s Ludwig Boltzmann Institute for Research on War Consequences published a book entitled War Graves of the First World War in Belarus.

The National Historical Archives of Belarus is preparing a book of documents, Belarus in the First World War. 1914-1918, scheduled for publication in 2013-2014.

In addition, the National Historical Archives of Belarus submitted to the Minsk City Executive Committee the records that were used in the work on improving the former Communal cemetery of the WWI victims, opened in Minsk on 29 November 1914 at the initiative of the Alexander’s Wounded Committee "for reminding the future generations of the victims of the First European War".
01 July 2011
On 28 June 2011, the National Archives of Belarus held a Workshop on issues related to the creation of digital copies of the records of the National Archival Holdings of Belarus. The workshop was organised and conducted by the records preservation, state inventory and information technologies division at the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus (Department) together with the Belarusian Research Centre of Electronic Records.

The workshop discussed issues related to the creation of reference or convenience copies on digital media (fond polzovaniya), conducted an analysis of the digital copies accessioned into the Fonds of Digital Copies, gave practical recommendations on the digitization of archival records. The workshop also discussed issues concerning digitization of photographs, their processing (on the example of the Belarusian State Archives of Films, Photographs and Sound Recordings and the Belarusian State Archives-Museum of Literature and Art), identification of digital copies (on the example of the National Historical Archives of Belarus). Representatives of the National Archives of Belarus shared their experience in the use of robotized libraries in preserving digital copies of archive records and informed the participants of some results in digitizing records of the Great Patriotic War.

The workshop brought together over 60 representatives from various archival institutions: the Department's deputy director, heads and deputy heads of the regional archival authorities, directors and deputy directors of the national, regional and local state archives, chiefs of the archive laboratories, archivists, specialists responsible for the creation and preservation of reference digital copies.

The workshop participants discussed the state of work on the creation of digital reference copies and noted this direction as one of the most important among the preservation activities of the State Archives Service of Belarus. The workshop recommended to continue work on records digitization, to use scanning equipment most effectively, to enhance scholarly and procedural assistance to this activity; to further work on digitizing microphotocopies with purpose to stop the use of the most valuable records which have security microphotocopies; to strengthen inter-archive cooperation in the area of records digitization. To support the digitization of records of the regional and local state archives it is necessary to continue work on the creation of the regional digitization centres.
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29th Conference of International Archival Day in Koper, Slovenia organized by International Institute for Archival Science of Trieste and Maribore (IIAS) More >>
16 October 2019
The State Archives of Grodno Region celebrates 75 years of its foundation More >>
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