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Archival news

03 October 2012
A test version of the Republic of Belarus State Archives Fonds Catalogue information retrieval system has been launched at the address http://fk.archives.gov.by/

The information resource contains a portion of data from the National Fonds Catalogue on the contents, composition and location of more than 50,000 fonds (record groups) in the permanent custody of the state archives of the Republic of Belarus.

03 October 2012
A new edition of collected documents entitled The Foreign Nationals in Belarus, Late 18th to Early 20th Centuries was presented to the public at the National Historical Archives of Belarus on 28 September 2012.

The compiler of the book, leading researcher Irina L. Verner told the participants about the preparation of the book, the types of archive records containing information on the foreigners, and the most interesting facts about the residence of the foreign nationals in Belarus.

The participants at the event included the archive authorities and renowned historians specializing in the topic. Among the speakers were the director at the Department for Archives and Records Management of the Republic of Belarus V. Adamushko, the director of the National Historical Archives of Belarus D. Yatsevich, the head of the history of Russia faculty at the Belarusian State University O. Yanovsky, the head of the archive publications at the Belarusian Research Institute of Records and Archival Science V. Pozdnyakov etc. Among the participants were the representatives of the Belarusian Research Centre of Electronic Records, the National Historical Museum of the Republic of Belarus, the mass media.

An exposition of the original copies of the most interesting records published in the book were exhibited in the reading room of the Archives.

Video on the subject: http://ont.by/news/our_news/0079884/

03 October 2012
On 27 September 2012 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the issues of the preparation for the autumn-winter period of 2012/2013 at the state archival institutions; on the work of the state archives in the use of archive records in the mass media and the information events; on the work aimed at the compliance of the normative legal acts in archives and records management with the Law of the Republic of Belarus on Archives and Records Management.

On the second issue it was noted that in the period from 2008 to the first half of 2012 the state archives of the Republic of Belarus prepared 2,216 publications in the mass media (916 by the republic-level archives and 1,210 by the regional and local archives) and carried out 1,838 information events (808 and 1,030 respectively).

In the activities of the state archives in the use of archive records in the mass media an emphasis was placed on an active use of the resources of the Internet global computer network.


30 August 2012
On 28 August 2012 a meeting was held at the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus between the Department’s director Vladimir Adamushko and the Ambassador of the Republic of Poland to the Republic of Belarus Leszek Szerepka.

The meeting discussed the issues of Belarusian-Polish cooperation in the field of archives.
03 August 2012
On 31 July 2012, the Department for Archives and Records Management of the Republic of Belarus held a board meeting to discuss the issues of work with petitions from citizens and legal entities submitted to the archives and records management authorities and the state archival institutions in the Republic of Belarus in the first half of 2012 and to review the results of work at the Department in the first half of 2012.

On the first issue, the handling of inquiries from citizens and legal entities was conducted in a strict accordance with the procedure defined by the Law of the Republic of Belarus of 18 June 2011 "On petitions from citizens and legal entities", the President’s Decree of 15 October 2007 No. 498 "On additional measures for work with petitions from citizens and legal entities", and the President’s Directive of 27 December 2006 No. 2 "Measures for further debureaucratization of the state apparatus".

The Department and the archives and records management divisions in the regions and the city of Minsk exercised a permanent control over the legislation observance in work with petitions from citizens and legal entities in the archive institutions. Much attention was paid to the terms of handling an inquiry, personal visits, information stands, and posting a relevant information on the archive websites. The state archives carried out activities on informing the citizens and interested organizations about the composition and contents of their archival records by means of mass media.

On the second issue, the Department performed work in accordance with the Plan of Actions for 2012, the orders by the President’s Administration, the Government, and the Ministry of Justice. All the scheduled activities have been fulfilled. In addition, the Department has performed a lot of unscheduled work.

In May 2012, the celebration events were held to mark the 90th anniversary of the State Archives Network of the Republic of Belarus and the 85th anniversary of the National Archives of the Republic of Belarus.

In the first half of 2012, the Department exercised control over the Archives of Belarus State Programme for 2011-2015 performed by the republic-level archival institutions. All the scheduled activities have been fulfilled and the funds applied for the State Programme for the reported period amounted to 92 percent.

Much attention was paid to the legislative provision of the archives and records management agencies and the state archival institutions. In pursuance with the respective plans of the Council of Ministers and the Justice Ministry of Belarus, the Plan was developed for the preparation of drafts for normative and legal acts and taking other measures to implement the Law on Archives and Records Management in the Republic of Belarus. All the activities have been fulfilled.

The Department prepared and submitted to the Council of Ministers the resolution draft of the Council of Ministers "On approval of the State Archives System of the Republic of Belarus", composite drafts of the Law of the Republic of Belarus "On making alterations and amendments to some laws of the Republic of Belarus on the issues of archives and records management", the resolutions by the Council of Ministers of the RB "On making alterations and amendments to some resolutions of the Council of Ministers and nullifying some resolutions and separate provisions regarding archives and records management", etc. The Department prepared seven drafts of normative and legal acts of the Justice Ministry; examined for compliance with legislation 28 drafts of normative legal acts of the Justice Ministry developed by the Department’s subdivisions.

The Department has prepared the draft of the Law On Official Heraldic Symbols (signed by the President of Belarus on 25 May 2012).

05 July 2012
On 4 July 2012 at the Department for Archives and Records Management of the Republic of Belarus a meeting was held between the department’s director V. Adamushko and first deputy director O. Biryukova with the delegation of the Yad Vashem National Holocaust and Heroism Memorial (Israel) represented by the chief of international archival projects Maria Ionina and the chief of international archival projects in the CIS and Baltic countries Bella Noham.

The meeting discussed the issues of cooperation between the Department and the Yad Vashem National Holocaust (Shoah) and Heroism Memorial within the frames of the agreement on cooperation signed in 2011.
25 June 2012
On 26 May 2012 the Law of the Republic of Belarus on Official Heraldic Symbols came into force.

The official heraldic symbols specifically reflect the state ideology and national culture and highlight the international status of the country. This is a political, ideological, social and cultural capital of the nation.

The Law summarizes the provisions of the standing legal acts in this field and will ensure for the single government policy in the creation, confirmation, registration and use of official heraldic symbols adjusted for their specificity.

The present Law regulating the system of modern symbols is the first national legislative act in the post-Soviet countries.

The Law was published in the National Register of Legal Acts of the Republic of Belarus on 6 June 2012 with No. 63, 2/1936.

20 June 2012
On 22 June 2012 the Ministry of Justice of the Republic of Belarus holds a hotline with the participation of Olga V. Biryukova, first deputy director at the Department for Archives and Records Management of the Republic of Belarus. The issues on the agenda include:

• Formation of the National Archival Holdings, records preservation, registration and use;
• Handling of social and legal inquiries by archival institutions;
• Establishment of common requirements for the creation and handling of records;
• Control over the development and use of official heraldic symbols of the Republic of Belarus.

Hotline telephone is open from 10.00 to 11.00 am: +375(17) 200 86 18

04 June 2012
On 29-30 May 2012 the heads of the archive services and institutions of Russia, Belarus, Ukraine held an annual three-party meeting in Uzhgorod, Ukraine. The event dealt with the issues of regional archives and included an international conference "The state, problems and perspectives of regional archives". The meeting was attended by the Chairman of the Transcarpathian Regional Administration A. Ledida.


The Belarusian delegation was headed by the director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus V. Adamushko. Among the delegation were the director of the Belarusian State Archives of Films, Photographs and Sound Recordings V. Balandin, director of the Slutsk Local State Archives I. Borodina, director of the Belarusian State Archives Museum of Literature and Art A. Zapartyko, director of the National Archives of the Republic of Belarus N. Rudakovsky, director of the Belarusian Research Institute of Documentation and Archival Science A. Rybakov, director of the State Archives of Grodno Region L. Yunina.

The delegation of the Russian archivists was headed by the chief of the Federal Archival Agency of Russia (Rosarkhiv) A. Artizov; the Ukrainian delegation by the chairman of the State Archival Service of Ukraine (Ukrgosarkhiv) O. Ginzburg.

Among the speakers at the international conference from the Belarusian side who delivered reports on issues of regional archives were the director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus V. Adamushko, director of the State Archives of Grodno Region L. Yunina, director of the Orsha Local State Archive T. Loiko.

Within the frames of the three-side meeting the Belarusian delegation took an active part in discussions on the issues of archival business.

The director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus V. Adamushko had a working meeting with the Rosarkhiv chief A. Artizov and the Ukrgosarkhiv chief O. Ginzburg.

The Belarusian archivists acquainted with the work of the State Archives of Transcarpathian Region, the Ukrainian Central State Archives Museum of Literature and Art, visited the historic and memorable places in Uzhgorod and Transcarpathian Region.

The next meeting between the archivists of the three countries is to be held in 2013 in Belarus.
23 May 2012
In 2012 the State Archives Network of the Republic of Belarus marks 90 years since foundation and the National Archives of the Republic of Belarus 85 years. The international scholarly conference, The Historical Heritage of Belarus: Identification, Preservation and Study was held in Minsk on 17-18 May in connection with the jubilee dates (dedicated to the 90th anniversary of the State Archives Service of the Republic of Belarus, the 85th anniversary of the National Archives of the Republic of Belarus, the 20th anniversary of the Belarusian State University Department of Source Studies). A press-conference was held on 22 May and the ceremonial meeting will be held on 24 May to celebrate 90 years since the foundation of the archives and records management bodies and the state archives network of the Republic of Belarus and 85 years of the National Archives of the Republic of Belarus.

The archive agencies in our country started their activity on 4 August 1922. On this day the Presidium of the Central Executive Committee of the Belarusian Soviet Socialist Republic examined the issue on the state of archival business in Belarus and adopted a resolution On Archives. On 12 September 1922 a Regulation on the Central Archives of Belarus was adopted, which defined major objectives and principles of centralization for archival business in Belarus.

During the past 90 years the names of the archive agencies as well as the archives governing system in Belarus have changed many times.

Presently the executive, supervisory, regulating and other special functions in the field of archival affairs and records management are the responsibility of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus. The similar functions at local level are fulfilled by the archives and records divisions within the justice departments of the regional executive committees and the Minsk City Executive Committee. The network of the state archival institutions of the Republic of Belarus includes six republic-level archives, nine regional and 16 local archives; two research institutions; two laboratories for records restoration and microfilming.

The Belarusian state archives preserve over 12 million archival files. Information from these records have been continuously used in scholarly, political, economic, social, cultural and administrative purposes.

The National Archives of the Republic of Belarus (NARB) counts its history from 28 May 1927, when the Central Executive Committee and the Council of People’s Commissars of the BSSR legally approved the creation of the BSSR Central Archives of October Revolution. The NARB received its present name on 12 June 1995 when it was founded on the basis of the Belarusian State Archives and the complex of records of the former Central Party Archives of the Communist Party of Belarus. The NARB holds about one million files in its repositories and has 156 personnel staff. The Archives accumulates records of central government authorities and republic-level institutions. Today NARB is a major archival institution in our country.


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