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02 December 2014
21st international conference Documentation in Information Society: Regulations and Methodological Support of Records Management, Moscow21st international scholarly conference Documentation in Information Society: Regulations and Methodological Support of Records Management was held on 18-19 November 2014 in Moscow at the conference hall of the Russian State Archives of Socio-Political History.

The conference was organised by the Eurasian regional branch of the International Council on Archives (EURASICA), the Federal Archival Agency of Russia, the All-Russian Research Institute of Archival Science and Records Management, with the participation of the Russian State University for Humanities and the Russian Society of Historians and Archivists.

Participants at the conference were representatives from Armenia, Belarus, Kazakhstan, Moldova, Russia, Slovenia, Tajikistan, Finland. The Archival Service of Belarus was represented by the director of the Belarusian Research Institute of Records Management and Archival Science A.E. Rybakov.

14 reports were delivered at the plenary session on the first day of the conference.

Over 40 reports were presented on the second day during the work of two sections: “Problems of professional training in records management” and “Developments of records management in the conditions of electronic recordkeeping”. A.E. Rybakov (member of the organizing committee) delivered a presentation “The role and significance of the state standards in the system of normative and legal regulation in records management in the Republic of Belarus” (plenary session).

The conference focused most attention on the issues of normative and procedural regulation in the use of electronic records and electronic recordkeeping systems.

28 November 2014
On 27 November 2014 Director of the Department for Archives and Records Management of the Republic of Belarus V. Adamushko had a meeting with Chairman of St. Petersburg Archival Committee S. Shtukova, where they discussed issues of cooperation between archivists in Belarus and St. Petersburg. The meeting was held as part of the visit of St. Petersburg delegation headed by Governor G. Poltavchenko in the Republic of Belarus.

During the visit S. Shtukova visited the National Historical Archives of Belarus and the National Archives of the Republic of Belarus, where she got acquainted with the practices of Belarusian archivists.


Chair of St. Petersburg Archival Committee Ms Shtukova visits National Archives of the Republic of Belarus


Chair of St. Petersburg Archival Committee Ms Shtukova visits National Historical Archives of Belarus


27 November 2014
On 26 November 2014 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the following issues:

1. On the acquisition of electronic records and information resources at the state archival institutions;

2. On the results of remaking lists No 1 and No 2 of organizations who are, or are not, the sources of records acquisition at the regional and local state archives.

11 November 2014
On 20-21 October 2014 the 24th Conference of International Archival Day took place in Trieste (Italy), which was organised by the International Institute for Archival Science of Trieste and Maribor (IIAS).

The Conference was attended by nearly 100 people from Australia, Austria, Belarus, Bosnia and Herzegovina, Great Britain, Hungary, Germany, Greece, Spain, Italy, Macedonia, Poland, Russia, Romania, Serbia, Slovakia, Slovenia, Turkey, Ukraine, France, Croatia, Montenegro, Czechia, Switzerland and Estonia.

The welcome speech was delivered by David Leitch, Secretary General of the International Council on Archives (ICA), who informed the participants on the key directions in the ICA and the results of the Second ICA Annual Conference held on 13-15 October 2014 in Girona, Spain.

Charles Kecskemeti, former Secretary General of the ICA and honoured member of the IIAS delivered a summary of the papers presented at the 2013 conference and published in Atlanti 2013.

 Director of Belarusian Research Institutes of Records Management and Archival Science Andrei Rybakov delivers report at the Conference The conference reports were focused on the four main topics: “Archives and Human Rights”, “Access and Legal Requirements (Copyright and Data Protection)”, “Advocacy and Outreach”, “Education”.

Giulia Barrera, Director General of Italian Archives delivered a presentation on the Draft European Regulation on protection of personal data and its impact on archives.

Andrei Rybakov, Director of Belarusian Research Institutes of Records Management and Archival Science delivered a report-presentation “Education and Training of Professional Archivists and Records Managers in Belarus (in English).

Following the conference, the 30th Assembly of IIAS Members took place on 21st October with the participation of D. Leitch and IIAS Executive Committee. The Assembly heard the report on IIAS activities in 2013-2014, discussed the acceptance of new members (representatives of Hungary and Czechia have been accepted to IIAS, and representatives of Kazakhstan and South Africa are expected to become members in 2014), defined the topics for the next conference of International Archival Day: “Archive Buildings” and “Electronic Records Management, Appraisal and Preservation”.

03 November 2014
On 30 October 2014 the National Historical Archives in Grodno held inauguration ceremony to celebrate the completion of its new building.

The participants at the ceremony were Belarusian Minister of Justice O. Slizhevsky, director of the Department for Archives and Records Management of the Justice Ministry V. Adamushko, deputy chairman of the Grodno Regional Executive Committee V. Liskovich, director of the Grodno Administration for Capital Construction A. Vrublevsky, director of the Grodno Industrial Engineering A. Vagabov and other honorary guests.

The reconstruction of the arhive’s building, as an important governmental social and cultural site, was conducted within the State Investment Programme. Over 36 billion roubles have been spent. The new building is equipped with modern technology for the preservation of unique archival records on the history of Belarus. The archive is equipped with metal shelves, modern systems of ventilation, security and fire alarm, an automatic fire suppression system. The Archive has a new cabinet for cleaning and disinfection of records, a book scanner for making digital copies of documents and finding aids, a server and computer equipment for work with an automatic archival information system, an exhibition equipment, reading tools for microfilmed records, and more.


Inauguration of the new building for the National Historical Archives in Grodno


Inauguration of the new building for the National Historical Archives in Grodno

21 October 2014
On 18 October 2014 the Director at the Department for Archives and Records Management of the Justice Ministry of the Republic of Belrus, Mr Adamushko, took part in the International scholarly conference, The First World War in Historical Fates of Europe, which took place in Vileika, Minsk region, Belarus.

At the plenary meeting Mr Adamushko delivered a report “Records on the First World War at the State Archives of the Republic of Belarus”.
15 October 2014
On 7-9 October 2014 the Director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus, V. I. Adamushko, took part in the events of the Council on Archive Affairs of Russia’s Federal Archival Agency, held at St. Petersburg under the chairmanship of the Chief of the Federal Archival Agency A. N. Artizov, and in the ceremonial opening of the Municipal Archival Center of St. Petersburg.
27 August 2014
On 26-28 August the delegation of Lithuanian archivists visits the Republic of Belarus. The delegation includes Mr Ramojus Kraujelis, Chief Archivist of Lithuania, Mr Dalius Žižys, Director of the Lithuanian Central State Archives and Mrs Virginija Čijunskienė, Director of the Lithuanian State Historical Archives.

Lithuanian archivists visit Belarus On 26 August the Lithuanian delegation had a meeting with the Director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus Mr V. Adamushko.

The leaders of the archive services of Belarus and Lithuania informed each other on the general state of archive business in two countries, discussed issues of cooperation between the state archival institutions in Belarus and Lithuania.

Participants at the meeting were the Deputy Director of the Belarusian Department for Archives and Records Management O. Ledovskaya and the Chief of the Department’s Information and Records Use Division G. Zholnerkevich.

During the visit the Lithuanian archivists will acquaint with the National Archives of the Republic of Belarus, the National Historical Archives of Belarus and the Local State Archives in Molodechno.
13 August 2014
On 7 August 2014 a regional information and training workshop on Modern Requirements to Records Management and Archives was held by the Centre of Scientific-Technical and Business Information at Gomel, Belarus.

The main objective of the workshop is to provide practical teaching and to prevent violations in the sphere of archive business and records management in accordance with the current legislation.

The participants were informed of the recent methodical documents and procedural guidance developed by the Belarusian Research Institute of Records Management and Archival Science (BelNIIDAD) for personnel officers, clerks, secretaries, assistant heads, records managers and archive specialists in institutions.

In the first part of the workshop the listeners acquainted with the procedure of making draft orders and directives on personnel and the main activity, file classification plans in institutions and their subdivisions. In detail, using the specific examples, they studied the issue of preparing blank forms for letters of general and specif types for government and non-government institutions.

Of especial interest was the second part of the workshop on the topic of “The book of comments and proposals. Recordkeeping and procedures for handling inquiries from citizens and legal entities. The specifics of handling inquiries sent by electronic mail. Execution and registration of answers. Storage time for inquiries and answers”.

The director of the State Archive of Public Organisations of Gomel Region, Natalia Abramova, prepared multimedia presentations on the above topics.

29 July 2014
On 24 July 2014 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the issues: on handling inquiries from citizens and legal entities at the state archival institutions in Belarus in the first half of 2014; on the forms of the Passport of the State Archival Institution of the Republic of Belarus; on results of work at the Department for Archives and Records Management in the first half of 2014.

On the first issue the board noted that work of archival authorities and institutions in Belarus with inquiries from citizens and legal entities in the first half of 2014 was organised and conducted in accordance with the Belarus Law of 18 July 2011 “On Petitions from Citizens and Legal Persons”, Presidential Decree of 15 October 2007 ¹ 498 “On Additional Measures for Processing Petitions from Citizens and Legal Persons”, Presidential Directive of 27 December 2006 ¹ 2 “On Measures for Further Debureaucratization of the State Apparatus”.

The activity of archival authorities and institutions in the reported period was focused on a timely and qualitative execution of inquiries from citizens and legal entities. The issue of archival reference and other information documents to the applicants was conducted on basis of written applications without additional submission of other documents.

The Department and the regional authorities on archives and records management exercised permanent control over the observance of legislation in handling inquiries from citizens and legal entities.

Much attention was paid to the observance of time for handling inquiries, organisation of personal visits to archives, information contents of internet-resources and information stands. Additionally the state archives informed the public of the composition and contents of archival records by means of mass media.

An important place in work with petitions and inquiries was organisation of personal visits to the archives. In the reported period 8 283 citizens paid personal visits to the archival agencies and institutions.

On the third issue it was noted that the Department for Archives and RM conducted activities in the first half of 2014 in accordance with the Plan of Actions for 2014, the instructions of the Presidential Administration, the Government and the Ministry of Justice. The tasks scheduled for the first half of 2014 have been fulfilled. Additionally, a big amount of extra-budget work has been completed.

Work continued on the organisational and financial provision of the State Programme “Archives of Belarus” for 2011-2015. As part of the State Investment Programme a new building was put into operation for the National Historical Archives of Belarus in Grodno in April 2014.

On 3-4 June 2014 a professional meeting was held between archivists from Belarus and Russia at Nizhny Novgorod, Russia. The participants discussed issues of records preservation on various media.

As part of activities according to the Plan of Joint Actions between the Belarusian Department for Archives and Records Management and the Federal Archival Agency of Russia for 2014-2016, a joint board meeting was held to discuss issues of professional training and further education for Russian and Belarusian archivists.

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