Workshop An Institutional Archive: Creation and Work Organisation in light of the new Rules of work in the archives of government institutions and new Records Retention Schedule

Published: January 17, 2013

A practical workshop, An Institutional Archive: Creation and Work Organisation (in light of the new Rules of work in the archives of government institutions and other organisations (2012) and the new Records Retention Schedule (2012) is to be held at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) on 31 January 2013.

The workshop is intended for archive heads, records management officers, legal experts, accountants, institution heads.

The workshop addresses the following issues:

Legislation of the Republic of Belarus in archive business and the state control over its observance. The procedures for an archive’s creation and management.
The new Records Retention Schedule.
- Assignment of records retention periods. Appraisal of records in an institution’s recordkeeping and archive.
- File classification plan as a basic record in archive’s management. Types of file plans and procedures for their development. Participation of an institutional archive in the creation and confirmation of file plans.
The new Rules of Work in the archives of government institutions and other organisations.
- Procedures for archive’s creation and work organisation.
- Transfer of files to an institutional archive for preservation. Destruction of records and files with expired retention periods.
- An institutional archive’s control over file organisation in internal divisions.
- Assignment of retention periods. Appraisal of records in an institution’s recordkeeping and archive.
- Making of file inventories while transferring records to an institutional archive. Combined file inventories in an archive.
- Procedures for destruction of records with expired retention periods.
- Inventory and preservation of records and files in an institutional archive.
  – Inventory of records in an archive, development of finding aids.
  – Preservation of records in an institutional archive (requirements to storage facilities, conditions, equipment, file location).
- Use of records in an institutional archive (handling citizens’ inquiries, issuance of files).

Participants at the workshop are E. Davydova, head of records management and formation of the National Achival Holdings at the Department for Archives and Records Management of the Republic of Belarus, A. Rybakov, Director at the Belarusian Research Institute of Records Management and Archival Studies and other top experts in archives and records management, authors of normative documents, teaching aids and procedural guidance.