The Belarusian Scientific Research Institute of Document Management held a training webinar on the topic: «Electronic Document Management and Archival Storage of Electronic Documents and Electronic Documents»

On October 29, 2025, the Belarusian Scientific Research Institute of Document Management (BelNIIDAD) held a training webinar on the topic: «Electronic Document Management and Archival Storage of Electronic Documents and Electronic Documents».

Representatives of government agencies and other organizations (44 in total) participated in the webinar. These included employees of the Administration of the President of the Republic of Belarus, the Ministry of Foreign Affairs of the Republic of Belarus, the Supreme Court of the Republic of Belarus, the Central Election Commission of the Republic of Belarus, the Ministry of Education of the Republic of Belarus, the Belgospischeprom Concern, and other organizations, including state archives.

The webinar featured lecturers A.E. Rybakov, Director of the BelNIIDAD, PhD in History and Associate Professor; V.A. Barbarchuk, Research Fellow of the BelNIIDAD Document Management Department; T.A. Shevchenko, Head of the Department of Records Management and Formation of the National Archival Fund of the National Archives of the Republic of Belarus; and L.N. Signevich, Lead Archivist of the same department. They covered the following topics:

The regulatory, legal, and methodological framework for electronic document management and archival storage of electronic documents and electronic documents;

The concepts of an electronic document, an electronic document, an electronic copy of a paper document, and a copy of an electronic document on paper;

The integrity and authenticity of an electronic document;

The creation and processing of electronic documents and electronic documents. File formats;

Working with electronic documents and electronic documents within the preschool educational institution’s automated system;

Requirements for information systems. Registration of electronic documents and electronic documents. Organization of electronic document management;

Creation of electronic and hybrid files;

Evaluation of the value and retention periods of electronic documents and electronic documents;

Transfer of electronic and hybrid files to the organization’s archive. Compilation of inventories of electronic files;

Procedure for storing electronic documents and electronic documents in the organization’s archive;

Organizational archive information system, Departmental Archive Automated Information System. Requirements for organizational archive information systems;

Conditions under which the creation and storage of electronic documents and electronic documents without paper counterparts is permitted;

Transfer of electronic documents for permanent storage in state archives.

At the end of the webinar, the lecturers answered questions from the audience.

Webinar participants highly praised the level of the event, emphasized the importance and relevance of the issues discussed, and expressed gratitude to the organizers and lecturers.

Seminars and other training events organized by BelNIIDAD in accordance with instructions from the Ministry of Justice of the Republic of Belarus and the Department of Archives and Records Management of the Ministry of Justice of the Republic of Belarus to clarify legal norms in the field of archival affairs and records management will continue.

1. BelNIIDAD Director A.E. Rybakov during a webinar

2. Researcher of the Documentation Department V.A. Barbarchuk during a webinar