On June 11, 2025, a one-day training seminar-webinar on the topic: «Electronic document management and archival storage of documents in electronic form, electronic documents» was held at BelNIIDAD

Representatives of government agencies and other organizations, a total of 24 people, took part in the seminar as listeners (in person and remotely).

The seminar was opened by the director of BelNIIDAD, PhD in history, associate professor A.E. Rybakov, who noted the importance of working with electronic documents in government agencies and other organizations, and also informed the listeners about the scientific and methodological developments of the institute in the field of archival affairs and office work, and the training events it conducts on specialized topics.

The lecturers at the seminar were the Director of BelNIIDAD, PhD in History, Associate Professor A.E.Rybakov, Researcher of the Document Management Department of BelNIIDAD V.A.Barbarchuk, Head of the Department of Records Management and Formation of the National Archival Fund of the National Archives of the Republic of Belarus T.A.Shevchenko, who covered the following issues:

– regulatory and methodological framework in the field of electronic document management and archival storage of electronic documents, electronic documents;

– concepts of an electronic document, an electronic document, electronic copies of a document on paper, copies of an electronic document on paper;

– integrity and authenticity of an electronic document;

creation and execution of electronic documents, electronic documents. File formats;

– working with electronic documents, electronic documents within the framework of ASDOU. Requirements for information systems. Registration of electronic documents, electronic documents. Organization of electronic document management;

– formation of electronic and hybrid cases;

– examination of the value and storage periods of electronic documents, electronic documents;

– transfer of electronic and hybrid files to the organization’s archive;

– the procedure for storing electronic documents, electronic documents in the organization’s archive;

– information system of the organization’s archive, AIS «Departmental Archive»;

– requirements for information systems of organization archives;

conditions under which the creation and storage of electronic documents, electronic documents without paper analogues is allowed;

– transfer of electronic documents for permanent storage in state archives.

The participants of the seminar highly appreciated the level of the event, emphasized the importance and relevance of the issues discussed, expressed gratitude to the organizers and lecturers.

Conducting seminars and other training events organized by BelNIIDAD as part of the implementation of instructions of the Ministry of Justice of the Republic of Belarus and the Department of Archives and Records Management of the Ministry of Justice of the Republic of Belarus to explain the norms of legislation in the field of archival affairs and record keeping will be continued.

1. Director of BelNIIDAD A.E.Rybakov, research fellow of the Institute’s Archival Science Department I.V.Lyutarevich, head of the Records Management and Formation Department of the National Archives of the Republic of Belarus T.A.Shevchenko during the seminar

2. Research fellow of the Records Management Department of BelNIIDAD V.A.Barbarchuk speaking to the audience

3. Listeners during the seminar