On March 20, 2024, a training seminar on office work was held for employees of the main justice departments of regional executive committees, the Minsk City Executive Committee, carrying out functions in the field of archival affairs and office work, and state archival institutions

The seminar entitled «Changes in office work in the light of the requirements of the new edition of the Instructions for office work in state bodies and other organizations» was organized in accordance with the Plan of organizational measures to improve the requirements for documentation and organization of work with documents, approved by the Minister of Justice of the Republic of Belarus S.N. Khomenko on November 8, 2023, and the Plan of explanatory work on the new edition of the Instructions on record keeping in republican bodies and other organizations, approved by the Director of the Department of Archives and Record Work of the Ministry of Justice of the Republic of Belarus O.L. Voinov on February 15, 2024.

The seminar was organized by the Department of Archives and Records Management of the Ministry of Justice of the Republic of Belarus, the Belarusian Research Institute of Documentation and Archival Science, and the National Archives of the Republic of Belarus. The seminar continued a series of training events on office work issues, previously held in the industry systems of the Belneftekhim concern, RUE Minskenergo, and other bodies and organizations.

More than 200 people from all regions of the country took part in the seminar, which was held in person and via videoconferencing.

The seminar was opened by O.L. Voinov, Director of the Department of Archives and Records Management of the Ministry of Justice of the Republic of Belarus. In his speech, he noted the importance of strict compliance with legal requirements for office work, including from the point of view of the prospects for completing state archives with documents generated in the activities of government bodies and other organizations. Compliance with the norms of the new edition of the Instructions for Office Work is of particular relevance in the context of the introduction of electronic documents, electronic document management, and the transition to archival storage of documents in electronic form without paper analogues into the practice of organizations.

The main issues discussed at the seminar were combined into five thematic blocks: «Scope of application of the Instructions for office work», «Changes in documenting management activities», «Organization of document flow», «Classification and accounting of documents and files», «Features of working with documents in in electronic format». Reports and presentations were made by the director of BelNIIDAD, candidate of historical sciences A.E. Rybakov, head of the document management department of the institute E.V. Shumskaya, leading researcher of the document management department, candidate of historical sciences E.P. Dernovich.

At the end of the seminar, a round table was held, during which the participants exchanged opinions and asked clarifying questions.

Highly appreciating the level of the event, noting the importance and relevance of the issues discussed, the seminar participants expressed gratitude to its organizers.

Conducting training seminars on office management issues, including explanations of the standards of the new edition of the Office Management Instructions, will continue.

1. Director of the Department for Archives and Records Management of the Ministry of Justice of the Republic of Belarus O.L. Voinov addresses the seminar participants with a welcoming speech

2. During the opening of the seminar

3. Seminar participants

4. Director of BelNIIDAD A.E. Rybakov speaks to the audience

5. Deputy Director of the National Archives of the Republic of Belarus E.A. Stukanov during the seminar

6. E.V. Shumskaya, head of the document management department of BelNIIDAD, speaks to the audience