On March 14, 2024, the Belarusian Scientific Research Institute of Document Management and Archiving held an on-site training seminar for employees of the Belneftekhim concern on the topic: «Topical issues of record keeping and archiving in an organization. Electronic document management»

The seminar, organized in collaboration with the department of organizational and information work and control of the Belneftekhim concern, was attended by employees of the clerical and archival services of the central office of the concern, its constituent enterprises and divisions, more than 50 people in total. Speakers from BelNIIDAD were the director of the institute, Ph.D. ist. Sciences A.E. Rybakov and Leading Researcher of the Department of Document Management Candidate of Sciences. ist. Sciences E.P. Dernovich.

At the seminar, three main thematic blocks of issues were considered.

Within the framework of the topic «Regulatory and methodological framework in the field of office work and archival affairs. New edition of the Instructions for office work in government bodies and other organizations», special attention was paid to the issues of correct production and certification of copies of documents, the procedure for compiling and approving the nomenclature of the organization’s files, the formation and registration of files in office work and their transfer to the archive, determining the storage periods for documents, compiling inventories of cases, procedures for destroying documents with expired storage periods.

Within the framework of the topic «Office work on appeals from citizens and legal entities», issues of receiving and registering written, oral and electronic appeals from citizens and legal entities, including identical and repeated ones, the procedure and timing for considering appeals from citizens and legal entities, requirements for the content and execution of responses to appeals, the formation of cases and storage of appeals from citizens and legal entities and documents related to their consideration.

When considering the topic «Electronic document flow and archival storage of documents in electronic form, electronic documents», the content of the concepts «document in electronic form», «electronic document» and other related concepts was analyzed, the requirements for creating documents in electronic form were considered, including number of electronic documents, organization of work with them within the framework of AS preschool educational institutions, the procedure for storing documents in electronic form in the organization’s archive, conditions under which storage of documents in electronic form is allowed without paper counterparts, requirements for information systems of archives of organizations, the procedure for transmitting documents in electronic form for permanent storage in state archives.

The seminar participants highly appreciated the level of the event, emphasizing the importance and relevance of the issues discussed at the seminar, and expressed gratitude to the lecturers and organizers.

1. Slide with the name of the thematic block of issues discussed at the seminar

2. The building of the Belneftekhim concern, where the training seminar was held

3. Group photo of participants of the training seminar