On February 21, 2024, BelNIIDAD will host a one-day seminar on the topic: «Changes in office work in the light of the requirements of the new edition of the Instructions for office work in government bodies and other organizations»
Date: February 21, 2024
Time: 9.30 – 14.00.
Issues addressed at the seminar:
1. Scope of application of the Office Management Instructions.
Documentation that is subject to the Office Management Instructions. Regulation of the procedure for conducting office work in structural units with the rights of a legal entity, separate structural units. Development of instructions for office work of organizations, standard and exemplary instructions for office work.
2. Changes in documenting management activities.
Types and procedure for the adoption (publication) of administrative documents in government bodies, government and non-government organizations. Changes in the type composition of document forms. Placement of the State Emblem of the Republic of Belarus on forms used by separate divisions of state bodies and other state organizations. The procedure for registering the “Document date” details and dates in documents. The procedure for addressing documents to the heads of separate departments. Types of seals. Changes in the procedure for signing copies of documents. Changes in the procedure for certification of copies of documents. Requirements for document texts. Preparation of certain types of documents.
3. Organization of document flow.
Registration of outgoing, incoming, internal documents, composition of mandatory and additional details reflected in registration and control forms. Requirements for the preparation of registration and control cards and log books. Changes in the deadlines for registering documents. Deadlines for consideration and execution of documents.
4. Classification and recording of documents and files.
Types of case lists. A new form of the list of affairs of the organization, the procedure for filling it out. Systematization of headings in sections (subsections) of the nomenclature of cases. Determination of storage periods for documents. Requirements for an extract from the list of affairs of an organization.
Possibility of compiling an inventory of the affairs of a structural unit in electronic form. Inclusion of several cases with similar headings into the list of cases of a structural unit. The procedure for destroying documents with expired storage periods. Rules for drawing up an act on the allocation for destruction of documents and files that are not subject to storage.
5. Features of working with documents in electronic form.
Changes in the requirements for file formats in which the creation and storage of documents in electronic form, including electronic documents, are allowed. File formats that can be used when exchanging documents electronically between organizations. Using document templates in electronic form. Taking into account the normatively established storage periods when creating and sending documents in electronic form. Conditions under which it is permissible to store documents in electronic form without paper counterparts.
6. Round table. Discussion, answers to questions.
The classes are taught by BelNIIDAD employees who took part in the development of the new edition of the Office Management Instructions.
The seminar will be held at the address: Minsk, st. Kropotkina, 55, conference hall.
Participants who have completed training at the seminar will be issued a standard certificate.
Those wishing to attend the workshop must submit applications by email or phone by February 20, 2024 to receive an invoice.
Phone: 363-02-05 (from 9.00 to 13.00 and from 14.00 to 18.00 daily), email: 4ukovi4@belniidad.by.
The cost of participation in the seminar is 99 rubles. 76 kop. excluding VAT (based on subclause 1.2 of clause 1 of Article 326 of the Tax Code of the Republic of Belarus).
Registration of participants on the day of the seminar from 9.00 to 9.30 in room No. 15 (based on payment order).
Our details: account BY67BLBB36320100129230001001 in OJSC Belinvestbank, Minsk, code BLBBBY2X, UNP 100129230.
ATTENTION! Please confirm your participation in the seminar by contact phone number.