A two-day workshop “Records management and agency archives” is to be held in Minsk on 16-17 December 2008
A two-day workshop “Records management and agency archives” is to be held on 16-17 December 2008 at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) in Minsk.
It is specifically intended for employees of records management offices, personnel departments, and agency archives.
The workshop will address the following issues:
− legislative base in records and archives management in the Republic of Belarus and the system of state control over the compliance with the legislation in this sphere;
− common requirements to administrative records according to the STB 6.38-2004 Standard «The unified records systems in the Republic of Belarus. The system of administrative records. Requirements to paperwork» (blank forms, requirements to records text and attributes); drawing up of certain types of records (instructions, minutes, reports, memorandums etc.);
− recordkeeping in institutions (the concept, different schemes, the receipt, examination and registration of records, checkout procedures);
− file classification systems: file system types and the procedures of their creation, approval and use;
− creation of files and records appraisal in agency recordkeeping and archive (criteria, methods, expert commissions, records schedules and disposal of temporary records);
− making and transfer of permanent records to agency archives, making of file lists and other finding aids;
− records preservation in agency archives, records access and use (requirements to storage, equipment, safety measures; performing of inquiries; loan of files for temporary use);
− electronic recordkeeping and agency electronic archives.
The seminars are given by V. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus; E. Davydova, head of the division of records management and the formation of the National Achival Holdings of the Republic of Belarus at this Department; V. Nosevich, director at the Belarusian Research Center for Electronic Records; A. Rybakov, director at the BelNIIDAD; T. Stolina, chief state inspector for archives and records management, and other experts in records management and archive business, authors of normative acts, guidances and regulations.