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Announcements

30 March 2012
The Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus, the Belarusian State University History Faculty, the National Archives of the Republic of Belarus and the Belarusian Research Institute of Records Management and Archival Studies hold an international scholarly conference entitled Historical Heritage of Belarus: Identification, Preservation and Study (on the 90th anniversary of the State Archival Service of the Republic of Belarus, the 85th anniversary of the National Archives of the Republic of Belarus and the 20th anniversary of the Belarusian State University Source Study Department). The conference will take place in Minsk on 17-18 May 2012.

The conference topics:
• History, present state and perspectives of development of archival studies in Belarus;
• Source study and archaeography, archival studies and records management as the related areas of scholarly research;
• Archives and special historical disciplines;
• Archival records in the studies on ethnology, folklore and history of arts;
• Cooperation between museums, libraries and archival institutions in the identification, preservation and study of the documentary heritage of Belarus;
• The state of contemporary historiography. The methodology of historical research;
• Topical issues of professional training in archival science and records management;
• Historical information science: the issues of teaching and research.

Working languages: Belarusian, Russian.

To participate in the conference, please complete the online application form by April 20, 2012 www.hist.bsu.by/konf2012.

Terms of payment of expenses to nonresident participants will be sent following the submission of the application form (not later than April 24, 2012).

The conference papers are expected to be published as a separate volume of conference papers and as research articles in scholarly journals.

The Organizing Committee reserves the right of choice of materials for publication. The Organizing Committee recommends submitting the paper texts (presentation, report) in both electronic form and on paper. Requirements to texts and the procedure for their submission are here www.hist.bsu.by/konf2012.

Address of the Organizing Committee: Krasnoarmeiskaya Str. 6-20, Minsk, 220030, Belarus, tel.: +375 17 209 57 06, fax +375 17 226 01 75, E-mail: nazaranka@bsu.by
15 December 2011
On 23 December 2011, the Belarusian Research Institute of Records Management and Archival Science (BelNIIDAD) holds celebration events to mark 20 years since its foundation.

The celebration events include the round table dedicated to the contribution of BelNIIDAD to the development of issues of records management, archival science, archive editing and other historical disciplines, and an exhibition-presentation of the scholarly and procedural publications issued by BelNIIDAD during the last 10 years.

The events will take place at the conference hall of the National Library of the Republic of Belarus at the address: Independence Ave. 116. Tel.: 286-76-93, 286-75-27.
01 June 2011
Between 21-23 June 2011, Minsk will host the 12th General Conference of the Eurasian Regional Branch (EURASICA) of the International Council on Archives and a regular session of the Consultative Council of the heads of the state archival services of CIS member countries.

01 June 2011
14 June 2011 the National Archives of the Republic of Belarus holds events to commemorate the 70th anniversary of the outbreak of the Great Patriotic War (World War II in Soviet Union 1941-1945) prepared as part of the international project on Enhancing the Status of the Survivors of the Burnt Villages of Belarus.

The events include the presentation of the Belarusian-Russian book of documents The Tragedy of Belarusian Villages. 1941-1944, an electronic database on Belarusian Villages Burnt during the Great Patriotic War, and an exhibition of documents entitled Sacred Memory. Tragedy of Belarusian Villages. 1941-1944.

The organisers are the National Archives of the Republic of Belarus and the Belarusian Peace Foundation.

Attending the events are members of staff of the Department for Archives and Records Management of the Ministry of Justice of the Republic of Belarus, archival institutions, the History Institute of the Belarusian Academy of Sciences, the Khatyn State Memorial Complex, the "Historical Memory" Russian Foundation for Assistance to Historical Studies, and the surviving residents of the Belarusian villages burnt during the war.
15 October 2010
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a practical workshop, An Institutional Archive: Creation and Work Organization on 26 October 2010.

The workshop is organized for archive managers, records management officers, legal experts, accountants, institution administrators.

The issues on the agenda include:

  • Legislation of the Republic of Belarus in archive business and the state control over its observance. The procedure of archive creation and organizational management.
  • File classification plan as a chief document in archive administration.
  • Types of file plans, procedures for their development.
  • Participation of an institutional archive in the creation and confirmation of file plans.
  • Transfer of files to an institutional archive for preservation. Disposition of records and files with expired retention periods.
  • Control by an institutional archive over file organization in internal divisions.
  • Definition of retention periods. Appraisal of records in an institution’s recordkeeping and archive.
  • Making of inventories (file lists) in transfer of records to an institutional archive. Making of combined inventories in an archive.
  • Procedures for disposition of records with expired retention periods.
  • Inventory and preservation of records and files in an institutional archive.
  • Development of finding aids.
  • Preservation of records in an institutional archive (requirements to storage facilities, conditions, equipment, file location).
  • Use of records in an archive (handling citizens’ inquiries, issuance of files).

    The workshop is given by the head of the records management and formation of the National Achival Holdings at the Department for Archives and Records Management of the Republic of Belarus E.N. Davydova, director at the Belarusian Research Institute of Records Management and Archival Studies A.E. Rybakov, and other qualified experts in archives and records management, authors of normative documents, teaching aids and procedural guidance.
  • 26 August 2010
    Consultative Seminar "The work of the State Inspection for Archives and Records Management of the Republic of Belarus in the light of Presidential Decree No 510 of 16.10.2009 "On Improvement of Supervisory (Control) Functions in the Republic of Belarus" and changes in government document management in line with the new Instruction on records management in government institutions" will be held in Gomel on 23 September 2010.

    The event organizer is the Gomel Regional Organization of the Belarusian Society Znaniye (Knowledge).

    The seminar is intended for records management officers, employees of personnel and legal departments, archivists.

    20 July 2010
    The Department for Archives and Records Management under the Ministry of Justice of the Republic of Belarus and the Belarusian Society of Archivists announce a contest of young archivists dedicated to the 20th anniversary of the foundation of the Belarusian Society of Archivists.

    The contest is held in July-September 2010, and the results will be summed up on the professional holiday, the Archivist’s Day. The Contest Terms and Conditions in Russian can be downloaded from the link: "The procedure of the contest".

    The contestants include representatives from all regions of the country and the individual central archives.

    17 May 2010
    The 11th General Conference of the Eurasian Regional Branch of the International Council on Archives (EURASICA) and the session of the Consultative Council of the heads of the CIS archival services is to be held in Odessa, Ukraine, on 21-23 May 2010. A delegation of Belarusian archivists will take part in the events, including the international scholarly conferences "The Common Archival Heritage and the National Archival Holdings" and "Electronic Recordkeeping and Electronic Archives".

    17 April 2010
    A one-day workshop, Changes in Records Management Procedures in the Light of the New Instruction on Records Management in Government Institutions is held at the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) on 22 April 2010 in Minsk.

    The workshop is intended for employees at records management offices, personnel offices, legal departments, and agency archives.

    The workshop addresses the following issues:

    legislative base in records management and archive business in the Republic of Belarus and the system of state control over its observance;

    changes in documenting government activities (requirements for local normative legal documents on records management, blank forms, records attributes and texts, formation of certain types of records etc.);

    recordkeeping in the light of the new Instruction on records management (receipt, registration and execution of incoming, outcoming and internal records, checkout procedures);

    • types of file classification plans, procedures for their creation, confirmation, organization and use in the light of the new Instruction on records management;
    • changes in the procedures for file organization and records appraisal;

    • new requirements for creating and organizing inventories (file lists) in internal agency departments (for permanent, temporary (over 10 years) and personnel records);
    • procedures for transfer of records to agency archives and disposal of records with expired retention periods;

    • specifics of work with electronic records.

    The seminars are given by V.I. Adamushko, director at the Department for Archives and Records Management of the Republic of Belarus, E.N. Davydova, head of the division of records management and the formation of the National Achival Holdings of the Republic of Belarus at this Department, A.E. Rybakov, director at the Belarusian Research Institute of Records Management and Archival Studies, T.V. Stolina, chief state inspector for archives and records management, and other high experts in records management and archive business.

    04 March 2010
    A training workshop on Development of File Classification Plans for Individual Institutions, General and Standard File Plans is to be held at the Belarusian Research Institute of Records Management and Archival Studies on 25 March 2010. The workshop is aimed to introduce and discuss the latest Procedural Guidelines for Creating and Implementing File Plans in Various Institutions adopted by order of the Department for Archives and Records Management of the Republic of Belarus No 23 of 15 July 2009.

    The workshop is intended for employees at records management offices, personnel offices, legal departments, and agency archives.

    The workshop addresses the following issues:
  • Legal requirements for creating file plans in organisations.

  • Normative, procedural and information basis for creating file plans.

  • Purpose, types and functions of file plans.

  • Preparatory work for creating a file plan in an organisation.

  • Procedures of creation, signing and confirmation of file plans in an organisation and its internal divisions.

  • Schemes (principles) for creating file plans.

  • Creation and systematisation of file titles in a file plan.

  • Rules for file indexing.

  • Files retention scheduling.

  • Function, procedures and specifics of creating and completing general and standard file plans.


  • The participants at the workshop are E.N. Davydova, head of the division of records management and the formation of the National Archival Holdings at the Department of Archives and Records Management of the Republic of Belarus, A.E. Rybakov, director at the Belarusian Research Institute of Records Management and Archival Studies, and A.N. Sukach, head of the documentation division at this Institute.

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