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13 January 2020
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a workshop “Records Preservation in an Institution: Selection of Records for Preservation and Destruction”.

The workshop will take place on 29 January 2020 at the premises of the National Archives of the Republic of Belarus.

The issues on the agenda:

1. Legislation of the Republic of Belarus in archive business and state control over its observance. Administrative and crime responsibility.
2. Procedures for creating an archive and organization of its work.
....2.1. Types and forms of archives in institutions and their subdivisions.
....2.2. Archive regulations, job descriptions and other local legal acts.

3. Records retention scheduling.
....3.1. Appraisal of records in an institution’s recordkeeping and archive.
....3.2. Records retention schedules (standard and agency-specific schedules, schedules of non-government organizations, schedules of scientific-technical and other special documentation). Specifics of using records schedules in various institutions.
....3.3. Records retention periods. Specifics of calculating retention periods for records subject to tax audits.

4. File classification plan as a basic document in an archive organization.
....4.1. Procedures for making a file plan in an institution.
....4.2. Participation of an institutional archive in creation and coordination of file plans.

5. Transfer of files to an institutional archive for preservation. Destruction of records and files with expired retention periods.
....5.1. Requirements for preparation of files for transfer to an institutional archive.
....5.2. Creation of file inventories (lists) for transfer to an institutional archive. Combined file inventories in an institutional archive.
....5.3. Procedures for disposal of records and files with expired retention periods. Disposal lists.

6. Specifics of appraisal, retention scheduling and transfer to an archive for electronic records.
The workshop is conducted by BelNIIDAD Director A. Rybakov and Expert-Consultant E. Davydova – authors of normative acts, training manuals and procedural guidance on records management and archive business.
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