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Announcements

26 May 2015
On 2-4 June 2015 a professional meeting will be held in Grodno, Belarus between the heads of archival services and state archival institutions of the Republic of Belarus and the Russian Federation on the topic “The work of state archives in Belarus and Russia in providing archival services to citizens and juridical persons”. The meeting will be attended by representatives of archival institutions from Kazakhstan.

The events will include a joint board meeting of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus and the Federal Archival Agency of the Russian Federation. The board meeting will discuss the practices of the Belarusian and Russian archival services in making the lists of records creating organizations, sources of records acquisition for the state archives in the Republic of Belarus and the federal archives in the Russian Federation.

22 April 2015
To celebrate the 70th anniversary of the liberation of Belarus from Nazi occupation and the 70th anniversary of the Great Victory the Embassy of Belarus in the Republic of Austria presents an exhibition of documents The Land of Courage and Glory. The exhibition will open at the Russian Centre for Science and Culture in Vienna on 27 April 2015. The exhibition is prepared by the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus, the National Archives of the Republic of Belarus, the Belarusian State Archives of Films, Photographs and Sound Recordings with the participation of the Russian State Archives of Socio-Political History and a number of Belarusian regional and local state archives.

09 February 2015
On 17 February 2015 the Finnish company Planix, a leader in digitization of paper archives in Finland, holds a presentation called New technologies and non-standard solutions in digitization of archival records.

The presentation is held at the facilities of the National Historical Archives of Belarus in Minsk for the employees of the state archival institutions.

The organizer of the event is the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus.

16 January 2015
On 22 January 2015 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus holds an extended board meeting to review the results of the state archival institutions in Belarus in 2014 and to set the objectives for 2015.

03 June 2014
On 19 June 2014 the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a new workshop Records Management and Archives: Modern Requirements

The workshop will address the following issues:
  • legislative base in records management and archive business in the Republic of Belarus and the system of state control over its observance;
  • requirements to organizational and administrative records according to STB 6.38-2004 Standard “Unified Systems of Documentation in the Republic of Belarus. System of Organizational and Administrative Documentation. Requirements to Making Records” (blank forms, records attributes and texts), making of certain types of records (orders, minutes, acts, reports etc.);
  • circulation of records in an institution (the concept, different schemes, registration, records receipt, execution and registration), records tracking;
  • types of file classification plans, procedures for their creation, confirmation, organisation and use;
  • file organisation and records appraisal (appraisal criteria and methods, expert commissions, records schedules, destruction of records and files with temporary retention periods);
  • creation of permanent files and their transfer to an institutional archive for preservation, making of file inventories and other registration records;
  • finding aids, records registration, preservation and use.

The seminars are given by consultant expert E.N. Davydova, director at BelNIIDAD A.E. Rybakov and other experts in records management and archive business, authors of normative acts, guidances and regulations.

19 May 2014


On 22 May 2014 the National Historical Archives of Belarus hosts a presentation of the book of documents Belarus in the First World War 1914-1918.

The book consists of four sections including over 200 documents illustrating various aspects of the life of the Belarusian people during the First World War: war situation in Belarus, assistance to the civilian population and persons who suffered in the result of military operations, the situation in the areas occupied by the enemy, the life of German and Austria-Hungarian POWs in Belarus, etc. Special attention is given to the topics of espionage and pro-German attitudes, the evacuation of people and material resources, aviation raids and anti-aircraft defense, assistance to the refugees, the sick and the wounded, the policy of the Occupation authorities, and more.

The documents published in the book have been identified at the National Historical Archives of Belarus in Minsk and the National Historical Archives of Belarus in Grodno.

17 March 2014
Dear readers and users of archival information!

From 20 March to 30 September 2014 the National Historical Archives of Belarus in Grodno temporarily stop its work due to moving into a new building.

Please excuse the inconvenience caused by the interruption in the archive’s work. See later new information on the archive’s address, telephones and work schedule.

16 January 2014
Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a new workshop SPECIFICS OF ELECTRONIC RECORDKEEPING. CIRCULATION OF ELECTRONIC RECORDS.

The workshop is held on 29 January 2014.

The issues on the agenda:

1. Concept of electronic record and record in electronic form. Specific features of electronic recordkeeping in comparison with paper records.

2. Domestic normative legal acts and procedural records in electronic recordkeeping.

3. Authentication in electronic recordkeeping.

4. Requirements to information security and procedures for its access.

5. Selection of electronic records for preservation in archives.

6. Preservation of electronic records in institutions.


The workshop is conducted by the director of the Belarusian Research Centre for Electronic Records V.L. Nosevich, Ph.D., author of normative acts, training aids and procedural guidance in electronic records.

01 November 2013
Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a new workshop entitled Records Management Without Mistakes.

The workshop takes place on 19 November 2013.

The issues on the agenda:

1. Legislation in records management and archive business in the Republic of Belarus and the responsibility for its violation.

2. Rules for the preparation of records in accordance with the Instruction for records management in government agencies and other institutions (resolution by the Ministry of Justice of the Republic of Belarus No. 4 of 19.01.2009). The unified system of organizational and administrative records.
...2.1. Records attributes, forms, corner stamp, records bearing the seal of the institution.
...2.2. Requirements for the text of records.
...2.3. Specifics of the preparation and execution of individual types of records (orders, directives, instructions, resolutions, minutes, memoranda, certificates, letters).
...2.4. Rules for the creation and certification of the copies of records (resolutions by the Council of Ministers No 1256 of 30.12.2012, Ministry of Justice No 9 of 15.01.2013).

3. Organization of work with records.
...3.1. Circulation of records in institutions. Receipt, registration and execution of incoming records. Registration and despatch of internal records.
...3.2. Document execution control.
...3.3. Creation, confirmation, organization and use of file classification plans in institutions.
...3.4. Creation and organization of files in record keeping.

4. Archival aspects in record keeping.
...4.1. Records appraisal in record keeping. Procedures for conducting an appraisal. Work of an expert commission within an institution. Records retention schedules.
...4.2. Transfer of files to an institutional archive for preservation. Preparation of files for transfer to an institutional archive. Making of file inventories in internal divisions.
...4.3. Destruction of records and files with temporary retention periods.

5. Specifics of work with electronic records. Electronic recordkeeping.

The seminars are conducted by the expert consultant E.N. Davydova, the BelNIIDAD’s director A.E. Rybakov and other high qualifying specialists and authors of normative documents, training aids and procedural guidance in records management and archive business.
19 August 2013
On 14 November 2013 The State Archives of Minsk Region holds a scholarly conference, History and Archives: 20th and 21st Century Documentary Heritage of the Republic of Belarus dedicated to the 75th anniversary of the State Archives of Minsk Region. The conference will take place at the Minsk A.S. Pushkin Regional Library (Minsk, Belarus).

Main issues on the agenda:

  • Records of the 20th – early 21st centuries as a source for the history of Belarus and foreign countries;
  • Archive business in Belarus in the 20th – early 21st centuries: history, methodology, practices;
  • Modern trends and problems in archival science and source study;
  • Local archives (regional and zonal) in the Republic of Belarus: topical issues and perspectives of development.


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    08 June 2015
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