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Announcements

17 March 2014
Dear readers and users of archival information!

From 20 March to 30 September 2014 the National Historical Archives of Belarus in Grodno temporarily stop its work due to moving into a new building.

Please excuse the inconvenience caused by the interruption in the archive’s work. See later new information on the archive’s address, telephones and work schedule.

16 January 2014
Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a new workshop SPECIFICS OF ELECTRONIC RECORDKEEPING. CIRCULATION OF ELECTRONIC RECORDS.

The workshop is held on 29 January 2014.

The issues on the agenda:

1. Concept of electronic record and record in electronic form. Specific features of electronic recordkeeping in comparison with paper records.

2. Domestic normative legal acts and procedural records in electronic recordkeeping.

3. Authentication in electronic recordkeeping.

4. Requirements to information security and procedures for its access.

5. Selection of electronic records for preservation in archives.

6. Preservation of electronic records in institutions.


The workshop is conducted by the director of the Belarusian Research Centre for Electronic Records V.L. Nosevich, Ph.D., author of normative acts, training aids and procedural guidance in electronic records.

01 November 2013
Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a new workshop entitled Records Management Without Mistakes.

The workshop takes place on 19 November 2013.

The issues on the agenda:

1. Legislation in records management and archive business in the Republic of Belarus and the responsibility for its violation.

2. Rules for the preparation of records in accordance with the Instruction for records management in government agencies and other institutions (resolution by the Ministry of Justice of the Republic of Belarus No. 4 of 19.01.2009). The unified system of organizational and administrative records.
...2.1. Records attributes, forms, corner stamp, records bearing the seal of the institution.
...2.2. Requirements for the text of records.
...2.3. Specifics of the preparation and execution of individual types of records (orders, directives, instructions, resolutions, minutes, memoranda, certificates, letters).
...2.4. Rules for the creation and certification of the copies of records (resolutions by the Council of Ministers No 1256 of 30.12.2012, Ministry of Justice No 9 of 15.01.2013).

3. Organization of work with records.
...3.1. Circulation of records in institutions. Receipt, registration and execution of incoming records. Registration and despatch of internal records.
...3.2. Document execution control.
...3.3. Creation, confirmation, organization and use of file classification plans in institutions.
...3.4. Creation and organization of files in record keeping.

4. Archival aspects in record keeping.
...4.1. Records appraisal in record keeping. Procedures for conducting an appraisal. Work of an expert commission within an institution. Records retention schedules.
...4.2. Transfer of files to an institutional archive for preservation. Preparation of files for transfer to an institutional archive. Making of file inventories in internal divisions.
...4.3. Destruction of records and files with temporary retention periods.

5. Specifics of work with electronic records. Electronic recordkeeping.

The seminars are conducted by the expert consultant E.N. Davydova, the BelNIIDAD’s director A.E. Rybakov and other high qualifying specialists and authors of normative documents, training aids and procedural guidance in records management and archive business.
19 August 2013
On 14 November 2013 The State Archives of Minsk Region holds a scholarly conference, History and Archives: 20th and 21st Century Documentary Heritage of the Republic of Belarus dedicated to the 75th anniversary of the State Archives of Minsk Region. The conference will take place at the Minsk A.S. Pushkin Regional Library (Minsk, Belarus).

Main issues on the agenda:

  • Records of the 20th – early 21st centuries as a source for the history of Belarus and foreign countries;
  • Archive business in Belarus in the 20th – early 21st centuries: history, methodology, practices;
  • Modern trends and problems in archival science and source study;
  • Local archives (regional and zonal) in the Republic of Belarus: topical issues and perspectives of development.


  • 29 May 2013
    On 26 June 2013 the National Historical Archives of Belarus holds a scholarly conference Documentary Heritage of Belarus 14th – 20th Centuries dedicated to the 75th anniversary of the National Historical Archives of Belarus.

    Issues on the conference agenda:

  • Documents of the 14th – early 20th centuries as a source of information into the history of Belarus and the adjoining states;
  • Archive business in Belarus in the 16th – early 20th centuries: history, methodology, practices;
  • Issues of the preservation of the documentary heritage;
  • Creation of reference finding aids to archival records;
  • Archaeography and publication of documents;
  • Use of modern information technologies in archive business;
  • Source analysis and special historical disciplines.

  • 03 May 2013
    On 15-16 May 2013 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus (hereafter Department) holds the
    Belarusian-Russian workshop “Restoration and Preservation of Archival Records”.

    Participants at the workshop are the deputy head of the Laboratory for Records Microfilming and Restoration at the Russian State Archives of Scientific-Technical Documentation (LMRD RGANDT), restorer of highest category I.S. Sharapova, members of the Department, heads of archival agencies and institutions, specialists of the state archives.
    16 November 2012
    On 21 November 2012 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus holds a workshop meeting at the conference hall of the National Archives of the Republic of Belarus to discuss the issues relating to the practical use of the changes and amendments introduced into the normative and legal base in archives and records management in accordance with the Belarus Law on Archives and Records Management of the Republic of Belarus of 25 November 2011.

    The participants at the workshop will be the archives and records management chiefs at the main justice boards of the Minsk city and regional executive committees, directors at the state archival institutions (republic-level, regional and local) and legal experts.

    19 October 2012
    A test version of the Republic of Belarus State Archives Fonds Catalogue information retrieval system has been launched at the address http://fk.archives.gov.by/

    The information resource contains portions of data from the National Fonds Catalogue on the contents, composition and location of more than 50,000 fonds (record groups) held in the permanent custody of the state archives of the Republic of Belarus.
    18 May 2012
    On 22 May 2012, the National Press Centre of the Republic of Belurus (5 Oktyabrskaya Street, 220030, Minsk) holds a press-conference dedicated to 90 years of archival bodies and institutions of the Republic of Belarus and the 85th anniversary of the National Archives of the Republic of Belarus.

    Participants at the press-conference are V. Adamushko, director at the Department for Archives and Records Management of the Ministry of Justice of the Republic of Belarus and N. Rudakovsky, acting director at the National Archives of the Republic of Belarus.

    The press conference starts at 11:00.
    15 May 2012
    The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) holds a one-day practical workshop on Institutional Archives: Creation and Organizational Management on 22 May 2012.

    The workshop is organized for archive heads, records management officers, legal experts, accountants, institution heads.

    The issues on the agenda include:

  • Legislation of the Republic of Belarus in archival affairs and the state control over its observance. The procedures for an archive’s creation and management.
    File classification plan as a basic document in an archive’s management.
  • Types of file plans and procedures for their development.
  • Participation of an institutional archive in the creation and confirmation of file plans.
  • Transfer of files to an institutional archive for preservation. Destruction of records and files with expired retention periods.
  • An institutional archive’s control over file organization in internal divisions.
  • Definition of retention periods. Appraisal of records in an institution’s recordkeeping and archive.
  • Making of file inventories in transferring records to an institutional archive. Making of combined inventories in an archive.
  • Procedures for destruction of records with expired retention periods.
  • Inventorying and preservation of records and files in an institutional archive.
  • Development of finding aids.
  • Records preservation in an institutional archive (requirements to storage facilities, conditions, equipment, file location).
  • Records use in an institutional archive (handling citizens’ inquiries, issuance of files).

    The workshop is given by the head of records management and formation of National Achival Holdings at the Department for Archives and Records Management of the Republic of Belarus E. Davydova, the director of the Belarusian Research Institute of Records Management and Archival Studies A. Rybakov and other qualified experts and authors of normative documents, teaching aids and procedural guidance in archives and records management.
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    Announcements
    17 March 2014
    The National Historical Archives of Belarus in Grodno temporarily ceased its work to move into a new building More >>
    Archival news
    18 April 2014
    Department for Archives and Records Management of the Justice Ministry held a board meeting More >>
    03 April 2014
    Exhibition of records opens at the Council of the Republic of the National Assembly of Belarus More >>
    26 March 2014
    Department for Archives and Records Management of the Justice Ministry held a board meeting More >>