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Archival news

03 February 2014
On 31 January 2014 in Moscow the director of the Department for Archives and Records Management of the Republic of Belarus V. Adamushko and the chief of the Federal Archival Agency of Russia A. Artizov signed the Plan of Joint Actions of Belarusian and Russian Archival Services for 2014 – 2016.

The Plan of Joint Actions defines the key areas in the bilateral cooperation of Belarusian and Russian archivists, the most important projects in publication and exhibition activities, workshops and other joint events for the nearest three-year term.

03 February 2014
On 30 January 2014 an exhibition of records, Justice in the System of Belarusian Statehood was opened at the Ministry of Justice of the Republic of Belarus dedicated to the 95th anniversary of the law bodies in the Republic of Belarus.

The exposition includes copies of records from the National Archives of the Republic of Belarus and the Belarusian State Archives of Films, Photographs and Sound Recordings.

The documentary sources on display relate to the history of the formation and development of the justice bodies in Belarus beginning from 1919.

In addition, the exposition presents documentary photographs highlighting the activities of the Ministry of Justice of the Republic of Belarus in modern time.














27 January 2014
On 22 January 2014 the Department for Archives and Records Management of the Justice Ministry held an enlarged board meeting to review the activities of the archives and records management authorities and the state archival institutions in the Republic of Belarus in 2013 and to set the objectives for 2014.

Attending the meeting were the Deputy Minister for Justice A. Bodak, heads and deputy heads of the main justice boards at the regional executive committees and the Minsk City Executive Committee, heads of the archives and records divisions, directors of state archives, members of the Department for Archives and Records Management of the Justice Ministry. In all, 60 persons attended the meeting.

The Director of the Department for Archives and Records Management V. Adamushko delivered a report. Directors at the state archives and the regional representatives took part in the debates. In 2013 the state archives were active in completing the Archives of Belarus State Programme for 2011-2015. 4,6 billion roubles were used from the republic’s budget. In the regions the activities were financed from the local funds to the sum of 10,4 billion roubles.

As on 1 January 2014 the state archives have in their custody 49 603 fonds; 12 508 271 paper items; 39 661 film records; 262 575 photographic records; 17 271 sound records; 3 422 video records; 13 electronic fonds, 565 electronic items; 703 museum items. 26 state archives have registered 337 313 especially valuable files, which makes up 2,7% of the total amount.

An important activity at the state archives is the provision of information services to customers and the execution of legal and social inquiries. During the past year the state archives handled nearly 30 000 inquiries from citizens, executed about 300 genealogical requests and over 20 000 subject requests. Over 16 000 people visited and consulted the archives in person. 93 official heraldic symbols were entered into the State Heraldry Register of the Republic of Belarus.

In 2013 the state archives organized 81 exhibitions, published 11 books of documents, 2 guides, 1 monograph, 1 book of recollections and 2 annual periodicals.

11 January 2014
On 23 December 2013 the National Technical Committee on Standardization TK BY 28 Records Management held a meeting in Minsk.

Attending the meeting were authorized representatives from the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus, the National Bank of the Republic of Belarus, the Operational and Analytical Centre under the President of the Republic of Belarus, the Belarusian Research Centre for Electronic Records, the Belarusian Research Institute of Records Management and Archival Studies, OJSC Belarusian Automobile Works, CJSC Belarusian Potash Company, a foreign company OSG Records Management, and the National Centre for Electronic Services.

The main issue on the agenda was a draft of the new edition of the State Standard of the Republic of Belarus STB 1221 “Electronic Records. Rules of Execution, Use and Preservation”, prepared by the Belarusian Research Centre for Electronic Records (BelNITsED). The draft standard was presented by BelNITsED’s director V. Nosevich.

It was decided, following the received comments and proposals, to finalize the draft of the new edition of the State Standard the Republic of Belarus STB 1221 “Electronic Records. Rules of Execution, Use and Preservation” and to submit this to the State Committee for Standardization of the Republic of Belarus (Gosstandart) for approval.

The meeting participants approved the Report of the Technical Committee for 2013 and the Plan on Standardization in Records Management for 2014.

09 January 2014
The website of the Minsk Regional Executive Committee Justice Administration presents a virtual exhibition dedicated to the Day of Financial and Bank Workers in Belarus.

The exhibition features legislative records governing the activity of financial and bank institutions in the Belarusian Soviet Socialist Republic (BSSR), orders for money exchange at the time of money reforms, samples of quittance, letter of credit, schedule of expenditures, notice of money availability at a bank account, rules for giving credits to artisans, a report by Gostrudsberkassa on gold purchase etc. The exposition features a propaganda poster from 1923 calling the peasants to buy premium bonds in gold lottery loan.

The exhibition has been prepared by staff members at the State Archives of Minsk Region.

09 January 2014
Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) issued three new publications: Methodical Recommendations for creation and use of file plans in organizations, standard and agency-specific file plans, Methodical Recommendations for creation of file folders 2013, and Belarusian Archaeography Annual Issue 14.



The Methodical Recommendations cover the issues related to the creation and use of file classification plans in institutions, standard and agency-specific file plans. On the basis of examples, the guidance defines and explains requirements for file plans contents and organization, the procedure for their creation and confirmation.


The Methodical Recommendations discuss the issues of organizing file folders from the time of their creation in institution until their transfer to the archive. The Recommendations are supplied with a big number of examples and appendixes.

The Belarusian Archaeography Annual Issue 14 provides material on archival science, historical editing, source analysis, codex and text science, and the history of government institutions. The book contains documents on the medieval, new and contemporary history of Belarus, reviews of archival holdings, and other materials. This is designed for archivists, historians, local specialists and philologists.

30 December 2013
On 26 December 2013 the Department for Archives and Records Management of the Justice Ministry held a board meeting to discuss the issues related to the remaking of Lists No 1 and No 2 of records creating organizations who are sources and not sources of records acquisition at the central state archives; on handling the petitions from individual persons and legal entities at the Belarusian archival institutions in the second part of 2013; on the execution of legislation on struggle against the corruption at the central state archival institutions in 2013; on the results of the inspection of financial and economic activity at the subordinate institutions and the measures for strengthening the control and saving of the budget funds, preservation of tangible property and other issues.

Reporting on the issue of work with petitions from individual and legal persons at the state archives in the second part of 2013, the department board noted that handling of inquiries and the issue of archival certificates was conducted in strict compliance with the Belarusian legislation. The work of archival agencies and institutions was aimed at a timely and qualitative execution of inquiries from citizens and legal entities. The submission of archival reference and information documents was conducted on the basis of written applications.

The issue of the observance of legislation on struggle against the corruption at the state archives was under permanent control by the Department for Archives and Records Management. In accordance with the Coordination Plan for Control (Supervision) Activities in 2013, the Department carried out the audit of financial and economic activities at the Republic-level Technical Laboratory for Security Microfilming of Permanent Records (in Gomel) and a complex inspection, including a financial auditing, at the Belarusian State Archives of Scientific and Technical Documentation. The facts of corruption have not been revealed.

The department board discussed and approved the draft Plan of Actions of the Department for Archives and Records Management in 2014.

26 December 2013
On 18-24 December 2013 the republic-level state archives and institutions held annual meetings of employees to summarize the results of work in 2013 and to set up objectives for 2014. Attending the meetings were the chiefs and division heads from the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus.

The meetings noted that all scheduled tasks in the main areas of archival activity have been fulfilled. In 2013 the central archive institutions continued the activities under the State Programme Archives of Belarus 2011-2015, conducted intensive work for the protection and security of archive fonds, strengthening of archives logistics and resources basis, the formation and stocking of the National Archival Holdings of the Republic of Belarus. An important area of archival activity remains, as before, the provision of information service to the public, the use of archival records, provision of information to government institutions and local self-government. The automation of main activities at the state archives has made it possible to switch over to the new, more effective methods of work.

In pursuance of the President’s Decree of 12 April 2013 No. 168 “On certain measures to optimize the system of government bodies and institutions and the number of their staff” adopted 20.04.2013, the central (republic-level) archive institutions carried out optimization of the structure and staff number of their employees.

The meetings raised the issues of the material and technical basis, increase of wages to archive employees, etc.

18 December 2013
On 16 December 2013 as part of the New Year charity action Our Children the deputy director of the Belarusian Department for Archives and Records Management of the Justice Ministry O. Ledovskaya, director at the National Archives of the Republic of Belarus N. Rudakovsky and director at the Belarusian Research Centre for Electronic Records V. Nosevich visited the Social Pedagogical Centre of the Sovetsky District at Minsk, whose inmates were presented with new year gifts.

03 December 2013
The 20th International scientific and practical conference Documentation in Information Society: Effective Management of Electronic Records was held in Moscow on 20-21 November 2013. The conference was organised by the Federal Archival Agency of Russia (Rosarkhiv), the All-Russian Archival Science and Records Management Research Institute (VNIIDAD), the Eurasian Regional Branch of the International Council on Archives (EURASICA) with the participation of the Russian State University for Humanities (RGGU) and the Russian Society of Historians-Archivists.

Participants at the conference were representatives from Armenia, Belarus, Kazakhstan, Latvia, Poland, Russia, Slovenia, Ukraine and France. The Archival Service of Belarus was represented by A.E. Rybakov, director at the Belarusian Research Institute of Records Management and Archival Science (BelNIIDAD), member of the conference organising committee and T.V. Stolina, chief inspector for archives and records management at the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus.

On the first day the plenary meeting heard 20 reports and presentations. On the second day the work was organised in three sections: section 1 “Electronic records. Electronic recordkeeping”; section 2 “Methods and approaches to electronic records preservation”; section 3 “Preparation of personnel for electronic government”. In all, over 80 reports were submitted at the sections.

The participants from Belarus made presentation reports on topics “Acquisition of electronic records at Belarusian archives: state, problems, perspectives” (A.E. Rybakov, plenary meeting) and “Legislative and normative base for electronic recordkeeping: Belarusian experience” (T.V. Stolina, section 3).

Opening the conference, VNIIDAD’s director M.V. Larin noticed that the 20th international scientific and practical conference was held for the first time under the auspices of EURASICA, which made possible to largely expand the geography of its participants. The EURASICA’s President, director of the National Archives of Armenia A.S. Virabian addressed the participants with words of greeting and wishes of fruitful work.

For more detailed information on the conference see the Russian version of the website.

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