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15 February 2017
Director of the State Archives of Minsk Region Yu. Romashko and the Archive’s Deputy Director Yu. Matusevich took part on February 10, 2017 in the opening of the International scholarly conference dedicated to the 100th anniversary of the militia in Belarus entitled “Problems of crime prevention and personnel training for law-enforcement agencies”.

The plenary meeting heard the reports by the known historians and jurists: A. Vishnevsky – Professor at the Department of Theory and History of State and Law at the Academy of the Ministry of Internal Affairs of Belarus; S. Lebedev – Professor at the Department of Criminal Law and Criminology at the Crimean Branch of the Krasnodar University of the Ministry of Internal Affairs of Russia; I. Martynenko – Head of the Department of Civil Law and Process of the Law Faculty at the Ya. Kupala State University of Grodno etc.

The opening of the conference included the presentation of a documentary exhibition “On the Guard of the Order”, which was prepared by the State Archives of Minsk Region together with the Academy of Ministry of Internal Affairs of the Republic of Belarus.


Presentation of the documentary exhibition on the 100th anniversary of the militia


Presentation of the documentary exhibition on the 100th anniversary of the militia

09 February 2017

Documentary exhibition on the 100th anniversary of the policeThe State Archives of Minsk Region has prepared a documentary exhibition on the 100th anniversary of the militia, “On the guard of the order”.

The exhibition illuminates the main stages in the activity of the police. Among the documents displayed are the Resolution of the People’s Commissar for Internal Affairs about the workers’s militia in 1917; the Circular on renaming the militia as the workers and peasants guard of the Lithuanian-Belarusian Republic in 1919; a school leaving certificate of a militia student from 1925; a report “On the work of the Criminal Investigation Department of the Workers and Peasants Militia in Minsk Region” for the 4th quarter of 1939; the 1992 Resolution of the Council of Ministers of the Republic of Belarus “On the establishment of the Academy of Police at the Ministry of Internal Affairs”, and more.

A unique collection of photographs from the 1920 Album of the Minsk City Workers and Peasants Militia has been demonstrated at the exhibition for the first time.

The exhibition has been prepared by the Archive’s division for records publication and runs at the Academy of the Ministry of Internal Affairs of the Republic of Belarus until March 5, 2017.

30 January 2017
On 26 January 2017 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held an extended board meeting to review the results of the archives and records agencies and the state archival institutions in 2016 and to set the objectives for 2017.

Attending the meeting were Deputy Minister for Justice I. Tushinsky, heads and deputy heads of the main justice boards at the regional executive committees and the Minsk City Executive Committee, heads of the structural divisions for archives and records management, directors of the state archival institutions, members of the Department for Archives and Records Management. In all, 65 people attended the meeting.

Deputy Director of the Department for Archives and Records Management O. Biryukova delivered a report. The directors of the state archival institutions and local representatives participated in the debates.

In 2016 the state archival institutions participated in the implementation of the Archives of Belarus Sub-Programme of the Culture of Belarus State Programme for 2016-2020. Much attention was paid to strengthening the logistics of the state archival institutions, the introduction of modern information technologies, the improvement of services provided to institutions and citizens, the solution of problems related to social security of citizens.

As on 1 January 2017, the state archives in Belarus hold 48,376 fonds of 12,755,135 paper records; 13 fonds of 666 storage units of electronic records; 41,876 film records; 259,810 photographic records; 19,895 sound records; 5,255 video records; 764 museum items. 75 new fonds have been inventoried in 2016.

The database of the republic-level state information resource – the State Fonds Catalogue of the National Archival Holdings of the Republic of Belarus – includes data on 60,672 fonds preserved, transferred, unified and lost.

The important sphere of activities is the provision of information services to customers and the execution of social and legal inquiries. In 2016 the state archives handled 376 genealogical inquiries, 2,874 subject inquiries, 18,548 biographical inquiries, and 26,135 social and legal inquiries. About 10,000 people visited the archives in person. 107 new official heraldic symbols have been added to the State Heraldry Register of the Republic of Belarus.

In 2016 the state archival institutions released 15 published editions, including eight compendiums of documents, five directories and two periodicals, prepared 78 exhibitions of documents.

23 January 2017
On 12 January 2017 the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) held a practical orientation workshop “Records Management Without Mistakes” for Vladimir Grevtsov’s Companies (Minsk).

Participants at the workshop were specialists in records management and archive business and other interested persons from VLADIMIR GREVTSOV’s AGENCY LLC, Professional Legal Systems LLC, Grevtsov’s Publishing House LLC, Grevtsov’s Information Legal Agency LLC, Belvheshreklama Belarusian Outdoor Advertising LLC, Grevtsov’s MediaGroup LLC, and Aptechnoe Delo Pharmaceutics LLC.

BelNIIDAD Director Andrey Rybakov delivered lectures at the workshop.

The workshop discussed a wide range of issues: legislation in records management and archive business in the Republic of Belarus and responsibility for its violation; rules of making records according to the Instruction for Records Management in Government Agencies and Other Institutions; requirements for record keeping, registration and execution; procedures for creation, coordination, confirmation and use of file classification plans in institutions; organization of files in recordkeeping, selection of electronic records for archival preservation. A special attention was drawn to the issues concerning the improvement of work with electronic records, specifics of electronic recordkeeping as against paper documents.

13 January 2017
On 12 January 2017 the Ambassador of the Republic of India to the Republic of Belarus Mr Pankaj Saxena visited the Belarusian State Archives of Films, Photographs and Sound Recordings.

During the meeting with the Archives director Mr Viktor Balandin they discussed issues concerning the transfer of records for the documentary exhibition dedicated to the 25th anniversary of the diplomatic relations between the Republic of Belarus and the Republic of India.

The high guest got acquainted with the records on the topic held at the Archives. The guests were given a tour of the archives.

Ambassador of India to Belarus visit to the Belarusian Film and Photo


Ambassador of India to Belarus visit to the Belarusian Film and Photo

28 December 2016
On 28 December 2016 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to examine the issues related to work quota measurement in the state archival institutions, the handling of inquiries from citizens and legal persons in the archives and RM agencies and institutions in the second half of 2016, the execution of legislation against corruption in the republic-level archival institutions in 2016, and a number of other issues.

The department board discussed and approved the draft Plan of Actions of the Department for 2017.
21 December 2016
On 20 December 2016 Deputy Director of the Department for Archives and Records Management O. Ledovskaya, Director of the Central Laboratory of Records Microfilming and Restoration V. Klyuiko and Deputy Director of the National Archives of the Republic of Belarus E. Stukanova took part in theNew Year charity action Our Children, visited the Social Pedagogical Centre of Smolevichi District and presented new year gifts to the centre’s children.

19 December 2016
A round table, Priority Areas of Research Studies in Records Management and Archival Science in the Current Stage was held in the conference hall of the National Historical Archives of Belarus in Minsk on 13 December 2016. The meeting was dedicated to the 25th anniversary of the foundation of the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD).

The meeting was opened by V. Adamushko, Director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus. He described the topical issues addressed by the state archival institutions, records management offices and institutional archives, noting the necessity of their scholarly processing. BelNIIDAD Director A. Rybakov made a report outlining the main areas of scholarly research at BelNIIDAD during the past five years, the conditions of scholarly activities, and the present problems. Pro-rector at the Belarusian State University, S. Khodin spoke on the cooperation between science and education, and the topical issues in the professional training of archivists and records managers.

The participants at the round table were Director of the National Historical Archives of Belarus D. Yatsevich, Director of the National Historical Archives of Belarus in Grodno T. Afanasieva, Director of the Belarusian State Archives of Films, Photographs and Sound Records V. Balandin, Director of the Belarusian Archives-Museum of Literature and Art A. Zapartyko, Director of the Belarusian Research Center of Electronic Records V. Nosevich, Director of the Central Laboratory of Records Microfilming and Restoration V. Klyuiko, Director of the State Archives of Minsk Region Yu. Romashko etc.

The foreign guests who delivered reports at the meeting were Director of the All-Russian Research Institute of Documentation and Archival Science M. Larin (Russia), Deputy Director V. Yankovaya, Director of the Ukrainian Research Institute of Archival Science and Documentation A. Garanin (Ukraine), Head of the Documentation Division V. Boiko.

The event included the exhibition-presentation of scholarly and methodical publications released by BelNIIDAD in 2012-2016. BelNIIDAD deputy director for science, E. Shumskaya and head of the archival editing V. Pozdnyakov acquainted the participants with the new guidances published by the Institute.

12 December 2016
The Belarusian State Archives-Museum of Literature and Art and the Department for Archives and Records Management of the Justice Ministry held on 8 December 2016 a republic-level workshop on the topic “ The Acquisition and Management of Personal Papers at the Belarusian State Archives-Museum of Literature and Art”.

Attendees at the workshop were members of the Department for Archives and Records Management, and heads and employees of the state archives who conduct work with personal papers.

The workshop was opened by First Deputy Director of the Department for Archives and Records Management Olga Biryukova.

Division heads at the Department for Archives and Records Management, L. Tsymbal and A. Kochetkova informed the participants on the normative and legal acts pertaining to the issues of acquisition of personal papers by the state archives in Belarus, and the specifics of their preservation and arrangement.

Director of the Archives-Museum of Literature and Art, A. Zapartyko spoke on the issues of work with the potential owners-creators of personal papers.

Staff members of the Archives-Museum of Literature and Art shared their experiences on personal records appraisal, preservation and use, making of file inventories and finding aids to personal records, work with printed material and museum items accessioned in personal collections.


 A republic-level workshop on the Acquisition and Management of Personal Papers at the Belarusian State Archives-Museum of Literature and Art<br />


 A republic-level workshop on the Acquisition and Management of Personal Papers at the Belarusian State Archives-Museum of Literature and Art<br />

09 December 2016
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) held a practice-oriented workshop “Records Appraisal and the Creation of File Plans in Institutions” for the staff of the JSC Belaruskaly Potash Company. The workshop was held on 6 December 2016 in the town of Soligorsk, Minsk Region.

The workshop brought together nearly 50 people: office managers, secretaries, heads of internal divisions, accounters, other interested persons. BelNIIDAD director Andrey Rybakov and BelNIIDAD expert-consultant Ella Davydova delivered lectures to the audience.

The workshop examined a wide range of issues: the concept, principles, criteria and procedures of conducting records appraisal; records retention periods, normative regulations for records retention, the standard and agency-specific records schedules; the procedures for creation, coordination, confirmation, and completion of file plans in individual institutions and internal divisions; preparation of records for transfer to the institutional archive; requirements to the creation of file folders; the procedures of making inventories and file lists for permanent, temporary and personnel records; disposal of records with expired retention periods etc.

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27 November 2017
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23 November 2017
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