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Archival news

01 November 2013
On 30 October 2013 the National Library of Belarus hosted the presentation of Viktor Korbut’s book Minsk. The Best View of the City, which includes photographic documents from the holdings of the Belarusian State Archives of Films, Photographs and Sound Recordings demonstrating the views of streets, parks, gardens and squares in Minsk and the individual events for the period of 1917-1995.

The book has been issued by the Publishing House Zviazda and provides the author’s research into the history of Minsk from the 11th to the early 21st centuries. The author investigates the puzzle of the town’s origin and discusses a question of the reconstruction of its historical centre both from the viewpoint of the architectural objects and through the fates of the people associated with this town. Many facts in the book have been pronounced for the first time and can be of interest to students, tourists, regional specialists and academic scholars.


Viktor Korbut’s book Minsk The Best View of the City  Viktor Korbut’s book Minsk The Best View of the City

28 October 2013
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) issued a book of papers, The Historical Heritage of Belarus: Identification, Preservation and Research: Papers of International Scholarly Conference on the 90th anniversary of the State Archive Service of the Republic of Belarus, the 85th anniversary of the National Archives of the Republic of Belarus and the 20th anniversary of the source study faculty at the Belarusian State University (Minsk, 17-18 May 2012. In two parts. Part 1 (247 p.), Part 2 (380 p.) and the Methodical Recommendations for work with documents in the Institutions of the Republic of Belarus introducing the ISO 9000 series international standards for Quality Management Systems.


Book cover
The book includes reports and articles by participants at the International Scholarly Conference “The Historical Heritage of Belarus: Identification, Preservation and Research: Papers of the International Scholarly Conference on the 90th anniversary of the State Archive Service of the Republic of Belarus, the 85th anniversary of the National Archives of the Republic of Belarus and the 20th anniversary of the source study faculty at the Belarusian State University held in Minsk on 17-18 May 2012.

The edition is designed for archivists, historians, regional specialists, researchers into special historical disciplines.

Book cover
The Methodical Recommendations for work with documents in the institutions of the Republic of Belarus introducing the ISO 9000 series international standards “Quality Management Systems” explain the items of the ISO 9000 international standards and the state standards of the Republic of Belarus, adopted on their basis, in the part concerning the organization of work with documents based on the legislation on archives and records management in the Republic of Belarus.

This procedural guidance deals with various aspects of records management practices in implementing the ISO 9000 international standards, in particular the terminological aspects of their application, the relations between the quality management documentation and other document systems, including the organizational and administrative documents. In addition, the guidance discusses the issues of most common violations in the legislation on archives and records management in the Republic of Belarus that may appear when introducing the ISO 9000 standards into practice in the institutions.

24 October 2013
On 18 October 2013 the Belarusian State Archives-Museum of Literature and Art held a meeting to commemorate the 110th anniversary of the birth of Barys Viktaravich Platonau, the prominent actor at the Belarusian Yanka Kupala Drama Theater, the People’s Artist of the USSR. The meeting was opened by the archive’s director Hanna Zapartyka. Among the guests who spoke at the meeting were the artist’s nephew Aliaksei Platonau, the People’s Artist of the BSSR Zinaida Zubkova, actress Ala Dougaya, and the curator of the Kupala Theatre’s archives Klara Mizgail, who shared their reminiscences about the master of the Belarusian stage.





18 October 2013
On 15 October 2013 the State Archives of Public Organisations in Gomel Region held a regional workshop for the representatives of public organisations and political parties who are the sources of records acquisition at this Archives.

The workshop organisers are the main justice administration of the Gomel Regional Executive Committee and the State Archives of Public Organisations in Gomel Region.

Participants at the workshop included representatives of the main justice administration of the Gomel Regional Executive Committee and the public organizations, the Belarusian Peace Foundation, the Phoenix Gomel City Centre for the Ethical Treatment of Nature, the Belarusian Society of Invalids, the Hope for Children Foundation etc.

The work of the workshop was covered by radio and television broadcasts.

During the workshop the participants visited an exhibition of archival records.

The representatives of public organisations acquainted with the specially valuable documents, in particular those dated 1879 (“Political review of the Cherikov and Klimovichi districts, reports from the police administration of Mogilev, Bykhov, Orsha and Senno districts for 1879-1880”), documents from the fonds of the Historical-Party Division at the Gomel Province Committee of the Russian Communist Party of Bolsheviks.

The workshop included a trip to the archive’s storage facilities, during which the participants acquainted with the conditions of records storage. They had an opportunity to watch in practice the procedure for the issue of files from the archive’s repository. In addition, they visited repository ¹ 4, in which the most valuable documents are held.

The archive’s high skilled specialists delivered informative lectures. During the studies the participants discussed issues of legislation observance in the field of archives and records management in the Republic of Belarus, the establishment of records retention schedules, preservation, appraisal, file classification plans etc. The archive’s laboratory staff carried out a practical study in the technical processing of records.

Additionally, the workshop included a round table which discussed the issues of further effective cooperation.






07 October 2013
On 2 October 2013 the National Press Centre of the Republic of Belarus held a press conference on the topic of the Development of Archive Business in the Republic of Belarus dedicated to the Day of Archivist.

Attendees at the press conference included the director of the Department for Archives and Records Management of the Justice Ministry V.I. Adamushko, the acting director of the National Archives of the Republic of Belarus N.K. Rudakovsky and director at the Belarusian State Archives of Photographs, Films and Sound Recordings V.V. Balandin.

The participants reported on the issues of the general condition of archive business in Belarus, told of the composition and contents of records held at the state archives, touched upon different aspects of the creation and preservation of digital copies for documents included in the National Archival Holdings of the Republic of Belarus. A special attention was paid to the introduction of modern information technologies into the activities of the state archive institutions in our country.

The mass media representatives were interested in the issues of search tools for individual archive records, the procedure of creating personal fonds at the state archives, access to records and other issues in the area of archives in the Republic of Belarus.

01 October 2013
The official website of the Minsk Regional Executive Committee Main Justice Administration offers a virtual exhibition of records dedicated to the 75 Years of the State Archives of Minsk Region.

The exhibits on display illuminate the history of this Archives. These are documents available from the State Archives of Minsk Region and documentary photographs from the Belarusian State Archives of Photographs, Films and Sound Recordings.

01 October 2013
On 26 September 2013 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss issues of preparation for autumn-winter period 2013/2014 at the state archive institutions.

In pursuance of the Council of Ministers Resolution ¹ 448 of 4 June 2013 “On preparation for work in autumn-winter period 2013/2014”, the state archive institutions have organized the scheduled inspections of fire alarm and warning systems, fire-prevention water supply, heating and electric equipment to meet requirements for technical normative legal acts and took the measures necessary for the preventive maintenance and repairs of the equipment. The plans of organizational and technical events were elaborated according to the analysis of the life support systems in the buildings in the previous autumn-winter season and considering the instructions from the State Energy Inspection and the State Fire Inspection.

The department board noted that the state archives have completed a complex of required measures to support the best storage of records as well as to create favourable and safe working conditions for personnel at the state archive institutions. To maintain the required temperature regime the measures for winterizing windows and doors will be completed in due time before the advent of cold weather.
01 October 2013
On 19 September 2013 the State Archives of Brest Region hosted a presentation of a scholarly edition, Brest in 1939-1941. Documents and Materials prepared by this Archives with participation of the faculty staff of the history department at the A.S. Pushkin State University of Brest.

The book includes 142 documents relating to the history of Brest from September 1939 to June 1941 available from the State Archives of Brest Region which reflect the life of the city in the prewar period, the activities of the administration, party organs, police, the socio-political situation, the first measures of the Soviet power, the state of commerce, industry, municipal services, healthcare, education, culture etc. Almost all documents have been published for the first time. The book is supplied with photographs and illustrations.

The presentation was opened by the archive’s director, A.G. Karapuzova. She informed the participants that the book continues a published collection of documents entitled Brest in 1919-1939 released in 2009, gave a survey of the archive’s holdings and records included in the book, told of the work done on the edition. The presentation was accompanied by a multi-media demonstration of some documents and photographs from the book.





02 August 2013
On 31 July 2013 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the issues of handling inquiries from citizens and legal entities at the state archive institutions in the first half of 2013; the results of work of the Department for Archives and Records Management in the first half of 2013; preparation and procedures for the use of the reporting form “Data on the condition and amount of records of the National Archival Holdings of the Republic of Belarus held in temporary storage in institutions – sources of acquisition for state archives”.

On the first issue, the department board noted that in the first half of 2013 the work of archive institutions in handling inquiries from citizens and legal entities and the issue of certificates to them was organised and conducted in accordance with the procedure defined by the Law of the Republic of Belarus of 18 July 2011 “On Petitions from Citizens and Legal Entities”, Edict No 498 of the President of the Republic of Belarus of 15 October 2007 “On Additional Measures for Processing Petitions from Citizens and Legal Entities”, and Directive No 2 of the President of the Republic of Belarus of 27 December 2006 “On Measures for Further Debureaucratization of the State Apparatus”.

The Department and the structural divisions of archives and records management of the main justice boards at the Regional (and Minsk City) Executive Committees exercise permanent control over the law observance in handling inquiries from citizens and legal persons at the state archive institutions. A quarterly analytical information has been submitted to the Department on Legal Regulation of State Social Activity and to the Ministry of Justice’s special work and records management division.

Much attention in the first half of 2013 was paid to the observance of the time for handling citizens’ inquiries, the organisation of personal visits, the information contents of internet resources and information stands. Additionally, the state archives have been informing the interested public on the composition and contents of the archives by means of the mass media.

The department board recommended to the heads of state archive institutions to exercise permanent control over the observance of Belarusian legislation in work with petitions submitted by citizens and legal entities.

On the second issue it was noted that the Department conducted activities in the first half of 2013 in accordance with the Plan of Actions for 2013, the instructions of the Presidential Administration, the Government and the Ministry of Justice. The tasks scheduled for the first half of 2013 have been fulfilled. Additionally, a big amount of extra-budget work have been completed.

Work continued on the organisational and financial provision of the State Programme “Archives of Belarus” for 2011-2015. Based on the results of the State Programme achieved in 2012, an analytical report has been submitted to the Council of Ministers of the Republic of Belarus, approved by the Ministry of Finance and the Ministry of Economics. As part of the preparation of the national budget for 2014, the need for financial resources was defined at the central archive institutions for the implementation of the State Programme, the required calculations and substantiation reports have been prepared, the passport for the State Programme has been drawn up.

In May 2013 the Department for Archives and Records Management of the Republic of Belarus and the Federal Archival Agency of the Russian Federation held a joint board meeting. An annual three-party meeting of the heads of archive services and state archive institutions of Belarus, Russia and Ukraine was held on 29-30 May 2013. An international conference was held within the frames of the meeting entitled “Information Technologies in Archive Business and Records Management”.

On the third issue, the Department has developed the following report forms: “Data on the condition and amount of permanent records (administrative records, household books, notary records) and personnel records held in temporary storage in government agencies and other institutions”, “Data on the condition and amount of scientific-technical permanent records held in temporary storage in institutions”, “Data on the condition and amount of audio-visual records in temporary storage in institutions”, “Data on the condition and amount of electronic records and the archive copies of permanent information resources held in temporary storage in government agencies and other institutions” and the guidelines for their completion that have been approved by the archives and RM divisions at the justice boards of the regional executive committees and the state archives and become effective since the report of 2014 by order of the Department’s director No 31 of 27 July 2013.

02 July 2013
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) has released a monograph Historical and Legal Aspects in the Restitution of Belarusian Archives and a collection of documents Theory and Practices of Belarusian Archaeography 18th -20th cc.



A monograph, The Historical and Legal Aspects in the Restitution of Belarusian Archives is dedicated to the history of the displacement of Belarusian archive collections and separate documentary monuments beyond their provenance. Discusses the organisational and legal aspects in the restitution of archival materials. The book continues the previous work by the author, M. F. Shumeiko “…On the restitution of Belarusian archives in the past and present” (Minsk, 1997).


A collection of documents, Theory and Practices of Belarusian Archaeography 18th -20th cc. presents the most relevant records, including research articles, reviews of historical editions, fragments of procedural guidances, rules for archival editing, regulations of archaeography institutions etc. which testify to the theoretical problems of archaeography, the main stages of its genesis and development in Belarus, the results achieved in the practical and procedural activity.
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