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16 November 2011
On 3 November 2011, a meeting was held at the headquarters of the Forum of Slavic Cultures in Ljubjana, Slovenia between the Forum representatives and the participants at the Second Conference for Archives of Slavic Countries. The meeting brought together representatives of Bosnia and Herzegovina, Bulgaria, Montenegro, Macedonia, Poland, Russia, Slovenia, Serbia, Slovakia and Ukraine. The Republic of Belarus was represented by the acting director at the National Archives of the Republic of Belarus N.K. Rudakovsky and the director at the Belarusian Research Institute of Documentation and Archival Science A.E. Rybakov. The Czech Republic and Croatia did not participate in the event.

The Forum of Slavic Cultures was established by the initiative of culture ministries in 12 Slavic countries with the aim to promote cooperation, propaganda of cultural achievements, and joint projects. Attending the meeting was the Chairperson of the Forum of Slavic Cultures, member of Slovenian Parliament Ms. Andreja Rihter.

The joint session discussed the projects proposed by the Forum "Heritage of socialism" and "Archives in the capitals of Slavic countries".

The project "Heritage of socialism" will include several conferences. The first conference entitled "Culture of socialism" is scheduled on 13-15 September 2012 in Maribore, Slovenia, which has been declared a European Cultural Capital in 2012. As part of this conference the archive representatives would prepare reports on the contents of archival collections relating to the culture in the epoch of socialism, their appraisal and selection for further preservation or disposal etc. In the perspective, the data on fonds and records available on the topic could have been posted in the Internet. However, the discussion of the archives’ participation in this conference has revealed a number of difficulties of organisational and content character in some of the Slavic countries needed to be further examined.

The second project will include an exhibition of records from the archives in the capitals of Slavic countries. The exhibition is to be held in May 2011 in the UNESCO headquarters in Paris.

On completion of the Forum meeting, its participants moved to Lipica, Slovenia, where the Second Conference for Archives of Slavic Countries was held between 4 and 6 November 2011. The Conference was organised by the Forum of Slavic Cultures (Slovenia), the Ministry of Higher Education, Science and Technology of the Republic of Slovenia, the State Archives in Trieste (Italy) and the Society of Historian Archivists of Slovenia.

The Conference discussed two topics: "Important technical issues in archives" and "Important issues of information transfer between archives". Participants at the conference were representatives of 11 out of 13 member states (excluding Croatia and the Czech Republic).

In view of the close cultural traditions and languages in the member states, the reports at the conference were made in national languages. The Belarusian side offered presentation reports on "Important technical issues at the National Archives of the Republic of Belarus" (N.K. Rudakovsky) and "Construction and reconstruction of archive buildings as a main condition for records preservation" (A.E. Rybakov).

The second day of the conference addressed the issues of information transfer between archives. Most of the reports and papers dwelt with the issues of archive records presented in the internet as the most simple and universal means of information exchange (Belarus, Bulgaria, Poland, Russia, Ukraine, Montenegro). Especial attention was drawn to the report by M. Marosz (Poland) on the APEnet Project (European Gateway for Documents and Archives). According to the concept of this project, not only archival records but also archival guides and directories that help to search records in archives are to be posted in the internet (in all, over two million description units have been made available in the internet).
11 November 2011
On 8 November 2011, the director of the Department for Archives and Records Management of the Ministry of Justice of the Republic of Belarus V.I. Adamushko submitted a draft law On Archives and Records Management in the Republic of Belarus for consideration at the Council of the Republic of the National Assembly of the Republic of Belarus (Parliament).

The draft law was approved by the Council of the Republic and within ten days in accordance with Article 100 of the Constitution of Belarus is to be sent to the President of Belarus for his signature.
02 November 2011
Gomel archivists released a Guide to Holdings of the State Archives of Public Organizations in Gomel Region.

The Guide contains data on the fonds of parties and public organisations held at the State Archives of Public Organizations of Gomel Region.

The compilers are N.V. Yakovtsova, the archive’s director and A.L. Fedorenko, chief of the information, records publication and scholarly use department.

The book includes descriptions for 3247 fonds with the end dates 1879-1880, 1898, 1901, 1917-1941, 1943-2010, including 22 fonds of public institutions and political parties of the Gomel region which were transferred to the Archives for permanent preservation during the period from 1993 to 2009.

The edition is intended for archivists, scholars, undergraduate and postgraduate students, regional specialists, and researchers into the history of Belarus.
28 October 2011
On 27 October 2011, the Department for Archives and Records Management of the Ministry of Justice of the Republic of Belarus held a board meeting to discuss the progress of work on the scholarly and technical processing of census records, their transferrence to the state archives for preservation and the work of state archives in the provision of information to foreign residents.

On the first issue, the state regional archives and the Belarusian Research Centre for Electronic Records carried out a considerable amount of work in scholarly and technical processing of census data filled in during the 2009 census campaign in the Republic of Belarus and their preparation for transfer to the state archives for preservation. The organizational and procedural guidance for the scholarly arrangement of census records was provided by the Department for Archives and Records Management. The arrangement and transfer of records to the state archives for preservation is mainly to be completed in the year 2011. As on 1 October 2011, the state regional archives arranged 55 261 files; 36 819 files have been transferred to the state archives for preservation.

On the second issue, the department board noted that in the period from 2006 through the first half of 2011 the state archives of the Republic of Belarus performed 30 183 inquiries (17,6% of the total number) received from foreign citizens, including 17 353 social legal, 9 973 thematic and 2 857 genealogical inquiries. In the reported period 1 052 foreign users (5,5% of the total number) worked in the reading rooms of the state archives in Belarus. Almost half of them was recorded at the National Historical Archives of Belarus in Minsk (412) and the state archives of Grodno Region (58). An important part of the archives activity in the provision of information to foreign residents was the cooperation in joint use of records in the frames of international exhibition and publication projects and the exchange of records copies with foreign archive institutions based on two-party agreements.
28 October 2011
An exhibition of heraldic symbols for administrative and territorial units has recently opened at the Gramyka Arts Gallery in Vitebsk, entitled "The heraldic garland of the Vitebsk region". On display are 37 heraldic symbols for towns and villages in the Vitebsk region. The exposition starts with the National Emblem of the Republic of Belarus and the heraldic symbol of the Vitebsk region.

The organizer of the exhibition is the archives and records management department at the Vitebsk Region Executive Committee.

The present exhibition is already incomplete. By his decree of 28 February 2011, the President of Belarus has established another five coat-of-arms, the coloured images of which have not yet been framed under glass. Therefore, presently there are 42 heraldic symbols for administrative and territorial units of Vitebsk region that have been officially registered. The same number is in the Brest region, which is higher than in the other regions of the country.

The heraldic symbols of the Vitebsk region are widely used in public life. Their images are placed on special shields at the entrance to the district or town. Last year the similar exhibition was staged in Vitebsk, this summer in Polotsk and in Glubokoe, and now in Orsha. These towns were selected not at random but as the important centres of archival service in the region, where the state archives are located.


24 October 2011
On 20 October 2011, the House of Representatives of the National Assembly of the Republic of Belarus approved in second reading a draft law on archives and records management in the Republic of Belarus.

This draft law forms the basis for the legal regulation of activities of government agencies, other institutions and citizens in the acquisition, preservation and use of records and in the field of records management.
12 October 2011
On 4-5 October 2011, an annual three-party meeting of the heads of archive services and institutions in Russia, Belarus and Ukraine was held in Veliky Novgorod, Russia. The meeting discussed the issues relating to the use of records in archive institutions: normative and legal regulation and practice. Among the participants at the meeting was the Governor of Novgorod Province, S.G. Mitin.

The Belarusian delegation headed by the director of the Department for Archives and Records Management of Belarus V.I. Adamushko included the director of the Belarusian State Archives of Films, Photographs and Sound Recordings V.V. Balandin, director of the National Historical Archives of Belarus A.K. Golubovich, director of the Belarusian State Archives-Museum of Literature and Art A.V. Zapartyko, director of the Belarusian State Archives of Scientific and Technical Documentation A.M. Zapartyko, director of the State Archives of Brest Region A.G. Karapuzova, alternate director of the National Archives of the Republic of Belarus N.K. Rudakovsky, director of the State Archives of Vitebsk Region T.M. Svistunova, and director of the Central Laboratory for Records Microphotocopying and Restoration I.V. Silin.

The Russian delegation was headed by the chief of the Federal Archival Agency of Russia A.N. Artizov; the Ukrainian delegation by the chairman of the State Archival Service of Ukraine O.P. Ginzburg.

At the plenary meeting among speakers from the Belarusian delegation who made reports on the issues of normative and legal regulation and practice in the use of archival records were the director of the Department for Archives and Records Management of Belarus V.I. Adamushko, alternate director of the National Archives of the Republic of Belarus N.K. Rudakovsky, director of the Belarusian State Archives-Museum of Literature and Art A.V. Zapartyko.

The chief of the Federal Archival Service of Russia A.N. Artizov and the director of the Department for Archives and Records Management of the Justice Ministry of Belarus V.I. Adamushko held a working meeting.

Belarusian archivists acquainted with the work at the State Archives of the Contemporary History of Novgorod Region, visited the State Archives of Novgorod Region building under construction, historical monuments in Veliky Novgorod.

The next meeting of archivists from the three countries is expected to be held in 2012 in Ukraine.
12 October 2011
On 6 October 2011, the archives and records management department at the Gomel Regional Executive Committee held a consultative training workshop on Records Management and Archival Science.

The workshop organiser is the Belarusian "Knowledge" Society in Gomel.

The participants at the workshop were records managers, personnel office staff, heads of institutional archives.

The workshop discussed the following issues:
  1. Legislation in records management and archive business in the Republic of Belarus and the system of state control over its observance. The results of work of the State Inspection for Archives and Records Management in the Gomel Region. Review of auditing inspections in 2011, legislation drawbacks and violations committed by the economic entities.
  2. Requirements to entries in documents and local normative legal acts in compliance with the "Instruction on records management in government institutions in the Republic of Belarus" (resolution by the Justice Ministry of Belarus of 19.01.2009 ¹4).
  3. Institutional forms. The procedure of using a corner stamp. The procedure of using, registering and confirming record forms with the picture of the National Emblem of the Republic of Belarus.
  4. Common requirements to creating records with the computer.
  5. File classification plans.
  6. Preservation of records at institutional archive in government institutions (archive organisation, requirements to storage facilities, equipment, files storage and arrangement). Types of archives. The procedure of transferring files to an archive. Records appraisal in an institution’s recordkeeping and archive. Definition of records retention periods.
  7. Ownership of records in the reorganisation, liquidation and privatisation of juridical persons or the loss of the owner.

07 October 2011
On 5 October 2011, the State Archives of Gomel Region held a round table dedicated to the Archivist’s Day on the topic The Archives Service in Gomel Region: History and Present Day.

At the meeting the Archives Service in Gomel Region was represented by the State Archives of Gomel Region and the local state archives in Mozyr and in Zhlobin. The participants at the round table were historians, museum workers and teachers.

The participants heard the reports and papers prepared on the basis of archival records held at the state archives of Grodno Region.

An exhibition of documents, The Archival Branch in Belarus: Pages of History, and the excursion to the Gomel Regional Museum of Military Glory were held as part of the round table.
29 August 2011
On 26 August 2011, the Department of Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the results of the audit of economic and financial activity in the archive institutions.

The board meeting made a relevant decision. The directors of the state archive institutions were assigned with a task to strengthen the control over the expenditure of budgetary funds and the financial discipline.
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