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Archival news

05 February 2018
The methodical recommendations “Preparation and staging of exhibitions of archival documents” have been released.

This procedural guidance addresses a number of archival, organizational, practical and technical issues related to organizing and staging documentary exhibitions by the state archives (conception and classification of exhibitions, subject and thematic planning, selection and preparation of documents for display, execution of expositions, preservation of exhibited documents, management of electronic exhibitions etc.)

The edition is intended for staff in archives, libraries and museums, humanities students, and everyone interested in archival studies and exhibition business.

01 February 2018
On 30 January 2018 the Belarusian State Archives of Films, Photographs and Sound Recordings (BGAKFFD) held a mobile retrospective exhibition of film documents available from its holdings. The event took place at the Yanka Kupala Central Library in Minsk.

Participants at the event were E. Kubyshkina, director of the state institution “The Centralized System of Minsk State Public Libraries” and T. Rakhmanko, the Archive’s head of records and information department.

The event demonstrated a documentary dedicated to the 70th anniversary of the foundation of the BGAKFFD (2011, director V. Korolyov) and newsreels “Soviet Belarus” (No. 2 ,1948; No. 1, 1958; No. 1, 1968) taken at the Minsk Studio of Scientific-Popular and Documentary Films and showing the basic events that happened in Belarus in the first months of the past years.

Photo by E. Kuchko

Photo by E. Kubyshkina

Photo by E. Kubyshkina

Photo by E. Kubyshkina

Photo by E. Kuchko

29 January 2018
On 25 January 2018 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held an extended board meeting to review the results of state archival institutions in Belarus in 2017 and to set up the objectives for 2018.

Attending the meeting were First Deputy Minister for Justice S. Zadiran, heads and deputy heads of the main justice boards at the regional executive committees and the Minsk City Executive Committee, heads of the structural divisions for archives and records management, directors of the state archival institutions, members of the Department for Archives and Records Management. In all, 67 people attended the meeting.

Mr. V. Kurash, Director of the Department for Archives and Records Management delivered a report. Directors of the state archival institutions and regional representatives participated in the debates.

In 2017 the state archives participated in the implementation of the “Archives of Belarus” Sub-Program as part of the “Culture of Belarus” State Program for 2016-2020. Much attention was paid to strengthening the material and technical basis of state archival institutions, introducing modern information technologies, improving the level of customer services provided to persons and institutions, social protection of citizens etc.

As on 1 January 2018 the state archives hold 48 151 fonds of 12 829 050 paper storage units; 42 930 film records; 262 958 photographic records; 20 579 sound records; 5 750 video records; 13 electronic fonds of 700 electronic records; 771 museum items. Particularly important and valuable records make up about 2,5 percent of the total.

The database of the Republic of Belarus National Archival Fonds Catalogue presently includes information on 59 576 archival fonds.

As part of the State Program for Digital Economy and Information Society in 2016-2020, work has started to modernize the Information System to receive from government institutions electronic records of the National Archival Holdings for permanent preservation at the archives.

In accordance with the Presidential Edict of 4 April 2013 No. 157, electronic recordkeeping systems were introduced into operation in the republic-level archival institutions in 2017 and their interaction provided with the State Archives Inter-Agency Recordkeeping System.

In 2017 the state archives organized 97 exhibitions (including online) and released 14 publications: 12 books of documents, one directory and one jubilee edition.

The state archives have executed 21 249 social and legal inquiries, 20 316 biographical inquiries and 289 genealogical inquiries.

An extended board meeting at the Department for Archives and Records Management of the Justice Ministry

An extended board meeting at the Department for Archives and Records Management of the Justice Ministry

An extended board meeting at the Department for Archives and Records Management of the Justice Ministry

18 January 2018
On 14 January 2018 the State Archives of Minsk Region participated in the ceremonial event dedicated to the 80th anniversary of the foundation of Minsk Oblast. The event included the exhibition of documents highlighting the most interesting moments in the 80 years history of Minsk Region.

The exhibition has been prepared by the State Archives of Minsk Region staff with the support of the Minsk Region Executive Committee. The exposition contains various documentary and photographic materials reflecting to the creation of Minsk Oblast, the period of the Great Patriotic War, the region’s reconstruction after the war, social and cultural life in the region in the modern time, etc.

Among the participants at the exhibition were Governor of Minsk Region, Anatoly Isachenko and a delegation of Ambassadors to Belarus.

08 January 2018
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) has released a directory, Government Authorities in Soviet Belarus 1917–1920.

The book contains systematic data on the supreme and central organs of state power and government in Western Belarus (October 1917–December 1918), the Socialist Soviet Republic of Belarus (January–February 1919, July-December 1920), the Socialist Soviet Republic of Lithuania and Belarus (February-August 1919), and also some provincial authorities in the period from the 1917 October Revolution until the Civil War and Foreign Intervention ended in the area of Belarus (December 1920).

The book is intended for government employees, archivists, researchers, students and all interested in the history of government in Belarus.

27 December 2017
On 14 December 2017 in Soligorsk (Minsk Region) the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) held a practical oriented workshop Records Management without Mistakes.

The workshop was organized by the initiative of the Soligorsk District Executive Committee. This brought together over 60 people who represented the executive committee’s structural divisions and various organizations in Soligorsk District. The speakers at the workshop were BelNIIDAD Director A. Rybakov and BelNIIDAD Expert Consultant E. Davydova.

The workshop discussed a wide spectrum of issues: rules for preparation of records in accordance with a new standard STB 6.38-2016 and the Instruction for Records Management in Government Agencies and Other Institutions; circulation of records in an institution, receipt, registration and execution of incoming, outcoming and internal records; specifics of work with electronic records, electronic recordkeeping; procedures of creation, confirmation, organization and use of file classification plans in an institution; preparation of files in recordkeeping; records appraisal and schedules, selection of records for archival preservation and destruction.

22 December 2017
On 22 December 2017 as part of the New Year charity campaign Our Children the director of the Belarusian Research Centre of Electronic Records V. Nosevich and the head of the trade union at the Belarusian Film and Photo Archives l. Pasharova visited the Smolevichi District Social and Pedagogical Centre and presented New Year gifts to the centre’s children.

21 December 2017
On 21 December 2017 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the following issues: “On the results of complex inspection at the National Archives of the Republic of Belarus”, “On the inspection of financial and economic activities at the National Archives of the Republic of Belarus”, “On handling inquiries from citizens and legal persons at the state archival institutions in Belarus in the second half of 2017”, “On implementing the President’s Directive No. 1 dated 11 March 2004 “On measures to strengthen public security and discipline”, “On the Department’s Plan of Actions for 2018”, “On the execution of legislation against corruption in the central archival institutions in 2017”, etc.

The board meeting discussed and approved the draft Plan of Major Actions of the Department for 2018.

06 December 2017
To mark the 100th anniversary of Civil Registry Offices, the State Archives of Minsk Region has prepared a virtual exhibition based on archival documents.

The history of Civil Registry Offices ZAGS in our country dates from 18 December 1917. On this day the All-Russian Central Executive Committee of the Council of People’s Commissars of the Russian SFSR adopted a Decree “On civil marriage, children and vital registers”. Earlier the legal rights of husband and wife, and data on birth and death were registered in parish books. Presently the surviving parish records remain the most important (and sole) documents that confirm facts of marriage, birth or death and help ascertain relative connections.

The exhibition displays interesting documents on the history of Civil Registry in Minsk Region. These include the 1924 Instruction on procedure of civil registration; the 1925 citizens’ applications for determination of the age from physical appearance; an extract from the minutes of meeting of the executive committee of the Minsk City Council of Workers Deputies concerning the opening of the House of Civil Ceremonies in Minsk in 1965, and more.

04 December 2017
The 24th international scientific conference “Documentation in Information Society: Key Issues in Electronic Records Management” was held on 21-22 November 2017 in Moscow. The conference was organized by the Eurasian regional branch of the International Council on Archives (EURASICA), the Federal Archival Agency of Russia (Rosarhiv), and the All-Russian Research Institute of Documentation and Archival Science (VNIIDAD).

The conference brought together representatives from Armenia, Belarus, Germany, Kazakhstan, China, Moldova, Poland, Russia, Slovenia, Finland, Sweden, Uzbekistan. In all, about 200 people participated.

The archival service of Belarus was represented by members of the Department for Archives and Records Management of the Justice Ministry T. Stolina and N. Loktionova, Director of the Belarusian Research Institute of Documentation and Archival Science (BelNIIDAD) A. Rybakov, Deputy Director of the Belarusian Research Center of Electronic Records L. Signevich, and the Chief Archivist at the Belarusian State Archives of Films, Photographs and Sound Recordings (BGAKFFD) A. Kot (who made a report “On BGAKFFD practices in acquisition, preservation, inventory and use of audiovisual electronic records”).

In all, over 60 reports and speeches were made during the plenary sessions, round tables and work sections. The reports were mainly devoted to two topics: “Electronic records management: theoretical and practical questions” and “Information technologies in records management and archive business”.

A brief synopsis of the conference can be found in the Russian version of the website.

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