Attendees at the workshop were members of the Department for Archives and Records Management, and heads and employees of the state archives who conduct work with personal papers.
The workshop was opened by First Deputy Director of the Department for Archives and Records Management Olga Biryukova.
Division heads at the Department for Archives and Records Management, L. Tsymbal and A. Kochetkova informed the participants on the normative and legal acts pertaining to the issues of acquisition of personal papers by the state archives in Belarus, and the specifics of their preservation and arrangement.
Director of the Archives-Museum of Literature and Art, A. Zapartyko spoke on the issues of work with the potential owners-creators of personal papers.
Staff members of the Archives-Museum of Literature and Art shared their experiences on personal records appraisal, preservation and use, making of file inventories and finding aids to personal records, work with printed material and museum items accessioned in personal collections.
The workshop brought together nearly 50 people: office managers, secretaries, heads of internal divisions, accounters, other interested persons. BelNIIDAD director Andrey Rybakov and BelNIIDAD expert-consultant Ella Davydova delivered lectures to the audience.
The workshop examined a wide range of issues: the concept, principles, criteria and procedures of conducting records appraisal; records retention periods, normative regulations for records retention, the standard and agency-specific records schedules; the procedures for creation, coordination, confirmation, and completion of file plans in individual institutions and internal divisions; preparation of records for transfer to the institutional archive; requirements to the creation of file folders; the procedures of making inventories and file lists for permanent, temporary and personnel records; disposal of records with expired retention periods etc.
The workshop was opened by Director of the Department for Archives and Records Management Vladimir Adamushko.
A report “The work of the state archival institutions with socio-legal inquiries within legislative changes to the performance of administrative procedures” was delivered by Grigory Zholnerkevich, the Department’s division head for records and information use.
The workshop participants included the staff members of the Department, the regional archives and records management offices and the state archives. They reported on the state of work with socio-legal inquiries coming under the jurisdiction of the Law of the Republic of Belarus “On Administrative Procedures”.
....- Work on improving and remaking file lists and inventories at the state archival instututions;
....- The 2017 Thematic Plan of Research and Development in providing scientific and technical support to the Justice Ministry of the Republic of Belarus (by the Department for Archives and Records Management);
....- Execution of Belarus President’s Directive No. 1 of 11 March 2004 “On measures to strengthen public security and discipline”.
A guide to the holdings of the State Archives of Minsk Region 1917-2013 came out in November 2016. The book includes information on the composition and contents of the Archives and data on the history of the record creating organizations for the period of 1917-2013.
The Guide consists of two parts: archives of the government institutions for 1917-2013 and archives of the party institutions for 1917-1991, including the archives of the Occupation period 1918-1920 and 1941-1944, and the personal
The reviewers of the edition are S. V. Zhumar, Ph.D. in History, Deputy Director at the Belarusian Research Institute of Records Management and Archival Science and V. A. Teplova, Ph.D. in History, Professor at the Minsk Ecclesiastical Academy and Seminary.
The board meeting was chaired by Head of Russia’s Federal Archival Agency A. N. Artizov and Director of Belarus’s Department for Archives and Records Management V. I. Adamushko.
The board meeting discussed the issue of “Practices of the federal state archives in the Russian Federation and the state archives in the Republic of Belarus in the field of the exhibition activity”.
The joint board listened to the report on the results of the Plan of Joint Actions of the Department for Archives and Records Management and the Federal Archival Agency in 2014-2016 and signed the Plan of Joint Actions in 2017-2019.
The topic of the meeting – «The issues of records acquisition at the state archives».
Acting Governor of Bryansk Region, A.G. Rezunov took part at the event. The delegation of Russian archivists was headed by Director of the Federal Archival Agency A. N. Artizov. The delegation of Belarusian archivists was headed by Director of the Department for Archives and Records Management of the Justice Ministry V.I. Adamushko. The delegations included staff members of the Federal Archival Agency and the Department for Archives and Records Management, directors of state archival institutions of Russia and Belarus.
The participants discussed the joint issues of the acquisition of archival material by the state archives, including personal papers. They also discussed the issues of work with the non-government organizations.
The next meeting of archivists of the two countries will take place in 2017 in Belarus.
A collection of archival documents The Cultural and Educational Work in the Western Area of Vitebsk Region 1944-1950 was issued in print.
The book includes documents held at the Local State Archives in Glubokoye. The documents describe the restoration of activity in the cultural institutions in the first five-year period after the Second World War and cover the area of the present-day districts of Braslav, Dokshitsy, Glubokoye, Miory, Postavy and Sharkovshchina in Vitebsk Region, Belarus.
Following the discussion of the inspection results, the work of the National Historical Archives of Belarus in Grodno was found satisfactory with the necessity to remove the shortcomings revealed during the inspection.