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Archival news

17 June 2019
The Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) released two procedural guidelines:

The Methodical Recommendations for Recordkeeping of Documents Containing Internal Information of Limited Use provide assistance to government agencies and other institutions in organizing office work with documents containing internal information of limited distribution. These guidelines, in terms of the current legislation and work practices existent in organizations, explain requirements for making these documents, their receipt, registration, tracking, inventory, procedures of transfer, sending, duplication, filing etc.

The Retention Schedule for records of the National Archival Fonds of the Republic of Belarus created by the activities of government agencies, other institutions and individual businessmen in healthcare, physical education, sports and tourism specify the types of these records and their retention periods in records creating institutions.
10 June 2019
On 6 June 2019 the National Center for Contemporary Arts hosted an opening of the international exhibition “High Art of Sport” as part of the international project “European Games – European Art” jointly with the Foundation “Directorate of the 2nd European Games 2019”.

Photo, sculpture, video art, graphics and performance represent eleven countries – Azerbaijan, Armenia, Belarus, Great Britain, Germany, Georgia, Spain, Lithuania, Poland, Russia and Slovakia.

The exhibition features 240 documentary photographs and newsreel images of the early period from the holdings of the Belarusian State Archives of Films, Photographs and Sound Recordings relating to the history of the Belarusian sport. Photos and film shots highlight the moments of the first sports contests, the USSR Spartakiads and athletes’ parades, training of sportsmen, portraits of outstanding athletes of that time, mass interest in amateur sports etc.

The exhibition runs until 4 August 2019.

Photo by G. N. Dubatovka

Exhibition “High Art of Sport”, international project “European Games – European Art”

Exhibition “High Art of Sport”, international project “European Games – European Art”

Exhibition “High Art of Sport”, international project “European Games – European Art”

Exhibition “High Art of Sport”, international project “European Games – European Art”

Exhibition “High Art of Sport”, international project “European Games – European Art”

Exhibition “High Art of Sport”, international project “European Games – European Art”
07 June 2019
By Resolution of the Council of Ministers of the Republic of Belarus No. 37 of 3 June 2019, Director of the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) Andrey Rybakov has been awarded the Honorary Diploma of the Council of Ministers of the Republic of Belarus.

The Department for Archives and Records Management of the Ministry of Justice congratulates Andrey Rybakov on his well-deserved reward and wishes him further success in professional activities!
04 June 2019
On 31 May 2019 the Belarusian State Archives of Films, Photographs and Sound Recordings hosted a visit by the Chairman of the European Branch of the International Council on Archives (EURBICA), Head of the National Archives of Malta Charles Farrugia and the President of the National Archives Council of Malta, Prof. William Zammit (Head of Department of Library Information and Archive Sciences, Faculty of Media and Knowledge Sciences, University of Malta).

The guests acquainted with the Archive’s holdings, the activity of the Division for Records and Collections Preservation, the organization of technical control over audiovisual records, and watched the proposed video materials.

The Archive’s Deputy Director E. M. Grinevich shared the experience of work with films, photographs, audio and video records, the system of their storage, inventory and description.

Photo by G. N. Dubatovka

Meeting with the official delegation of Malta

Meeting with the official delegation of Malta

Meeting with the official delegation of Malta

Meeting with the official delegation of Malta

Meeting with the official delegation of Malta
03 June 2019
On 30 May 2019 the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus held a board meeting to discuss the following issues:
  • work of state archives in the field of publication activities;
  • work of state archives in making digital reference copies of archival documents (Users Fonds);
  • analysis of recompiled lists Nos. 1 and 2 îf institutions which are sources of records acquisition for regional and local state archives.
The board meeting reviewed publication activities of state archives and noted that 75 archival editions of various types were released in the period of 2014-2018.

The meeting also discussed issues of normative and procedural support for publication activities and the role of the Archeographical (Historical Publications) Commission of the Department for Archives and Records Management in the realization of publication projects.
The meeting especially stressed the necessity to develop procedural and guidance documents for archeographical preparation and publication of photographic documents and scientific-technical documents.

After the discussions the decision was made on the necessity to correct the Rules of Work of State Archives of the Republic of Belarus in the area of publication activities, to conduct a review of activities of the Archeographical Commission, to organize in 2020 the republic-level seminar on the issues of publication activities, etc.

On the second issue the Department Board stressed the importance of digitization in widening access to archival records and their preservation. As on 1 January 2019, the state archives have created digital reference copies for 35 919 files, which makes up 1 924 946 electronic pages. Digital reference copies were created for 16 % of especially valuable and important documents of the User Fonds, 97 % of audio and visual documents and 100 % of video documents.

The Republic-level Technical Laboratory for Security Microfilming of Permanent Records and the Central Laboratory for Microphotocopying and Restoration of Records of the National Archival Holdings of the Republic of Belarus are the institutions in charge of digitization of archival documents at the state archives in Belarus. 15 state archives perform records digitization by themselves.

The Department Board also heard information from the Director of the National Archives of the Republic of Belarus Andrey Demyanyuk about the Archives’ work on executing Presidential Directive No. 1 of 11 March 2004 “On measures for strengthening public security and discipline”.
29 May 2019
On 28 May 2019 the National Archives of the Republic of Belarus hosted a meeting of the Director of the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus Viktor Kurash with the Chairman of the European Branch of the International Council on Archives (EURBICA), Head of the National Archives of Malta Charles Farrugia and the President of the National Archives Council of Malta, Prof. William Zammit (Head of Department of Library Information and Archive Sciences, Faculty of Media and Knowledge Sciences, University of Malta).

Director of the National Archives of the Republic of Belarus Andrey Demyanyuk and Deputy Director of the National Archives Elena Stukanova took part at the meeting.

The meeting discussed the issues of international cooperation between the two countries and work with electronic records. Director of the Department for Archives and Records Management Viktor Kurash told about the system of archival institutions in the Republic of Belarus. Director of the National Archives of the Republic of Belarus Andrey Demyanyuk acquainted the guests with the holdings of the National Archives.

Meeting with representatives of the official delegation of Malta
28 May 2019
An international conference “Archives, Libraries and Museums as Institutions of Social Memory” took place in Minsk on 27-28 May 2019.

The organizers of the conference are the Faculty of History of the Belarusian State University, the National Library of Belarus and the Department for Archives and Records Management of the Justice Ministry of the Republic of Belarus.

In the context of archives, the conference discussed issues related to the role of archives in forming historical memory, digitization of state archives’ documents, development of online resources and websites of archival institutions, preservation of archival records, relations between information users and custodians etc.

Viktor Kurash, Director of the Department for Archives and Records Management of the Justice Ministry addressed a welcome speech to the conference participants.
27 May 2019
On 24 May 2019 the Belarusian State Archives-Museum of Literature and Art (BGAMLI) held the traditional Uzvyshsha (Excelsior) Readings dedicated to 120th anniversary of Belarusian writer, literary critic and philosopher Adam BABAREKA (1899-1938). The event also marked the 20th anniversary of the first scholarly conference organized by the Archives-Museum and then also dedicated to Adam Babareka.

The speakers at the event included Honorary Archivist of Belarus, former First Deputy Director of the Department for Archives and Records Management Olga Biryukova; Associate Professor at the Belarusian State University, Ph.D. Mikhail Shumeiko; Deputy Director of the Department for Archives and Records Management Alexey Tsvetkov, and BGAMLI Director Anna Zapartyko, who delivered the report on Adam Babareka.

The participants shared a number of interesting reports on various aspects of Belarusian culture and history and their illustration in the documents held at the Belarusian Archives-Museum of Literature and Art.

The event also included an opening of the exhibition of photographs, manuscripts and other documents from the collection of personal papers of Adam Babareka held at the BGAMLI Archives (Fonds No. 407).

The 19th Readings on Adam Babareka

The 19th Readings on Adam Babareka

The 19th Readings on Adam Babareka

The 19th Readings on Adam Babareka

The 19th Readings on Adam Babareka
21 May 2019
From 13 to 17 May 2019 the delegation of Belarusian archivists paid a visit to the National Archives of Finland, Helsinki. The delegation included First Deputy Director of the Department for Archives and Records Management of the Justice Ministry Olga Ledovskaya, Director of the National Historical Archives of Belarus Dmitry Yatsevich, Deputy Director of the National Historical Archives of Belarus Denis Liseichikov, Deputy Director of the National Archives of the Republic of Belarus Elena Stukanova, Head of Acquisition Division at the Belarusian Research Centre for Electronic Records Olga Zhuk.

The main purpose of the visit was to learn best practices in digitization and provision of open access of archival records, handling of electronic records.

The Belarusian archivists also visited the Hameenlinna Provincial Archive, for which a specialized building was constructed in 2009. The visit also included a meeting with Ambassador Plenipotentiary and Extraordinary of Belarus to Finland Alexey Samosuyev with the participation of the Head for Relations with Russia and former USSR countries at the National Archives of Finland Dmitry Frolov. The meeting discussed the perspectives of bilateral cooperation in the field of archives.

The visit was financed by the MOST European Union Project. The Embassy of Belarus in Finland provided assistance in the organization of the event.

Delegation of Belarusian archivists with their colleagues from the National Archives of Finland


Delegation of Belarusian archivists with their colleagues from the National Archives of Finland
20 May 2019
The Department for Archives and Records Management of the Justice Ministry (Department) and the Belarusian Research Institute of Records Management and Archival Studies (BelNIIDAD) on 14 May 2019 held a scientific-practical seminar for managers and employees of central and regional state archives on the topic “Recordkeeping in institutions. Acquisition of records by state archives”. The seminar was opened by Department Director Viktor Kurash. Speakers at the event were BelNIIDAD Director Andrey Rybakov and Department’s Division Head for Records Management and National Archival Holdings Ludmila Tsymbal. Among the participants were directors of local state archives.

The seminar discussed the following issues:

1. Legislation in archives and records management. Changes and amendments in the legislation in 2018-2019. The perspective areas in improvement of legislative basics in archives and records management.
2. Concept and types of documentation systems. Unified documentation systems. Standard STB 6.38-2016 and the Instruction on Records Management in Government Agencies and Other Institutions.
3. Creation, execution and storage of paper and electronic records. Normative legal acts and local legal acts.
4. Document forms and stamps. Authorization of copies.
5. Circulation and registration of records. Filing of electronic and paper records. Electronic records.
6. Instruction for recordkeeping in institutions which are sources of records acquisition for state archives
7. Appraisal of records in institutions and archives. Types of records schedules.
8. Use of records schedules in making file classification plans.
9. Acquisition of records from non-government institutions.
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Archival news
17 June 2019
BelNIIDAD released Procedural Recommendations for Recordkeeping of Documents Containing Internal Information of Limited Use More >>
10 June 2019
“High Art of Sport” international exhibition opens at the National Center for Contemporary Arts More >>
07 June 2019
BelNIIDAD Director Andrey Rybakov awarded Honorary Diploma of the Council of Ministers of the Republic of Belarus More >>
04 June 2019
The official delegation of Malta visited the Belarusian State Archives of Films, Photographs and Sound Recordings More >>
03 June 2019
The Department for Archives and Records Management of the Justice Ministry held a board meeting More >>
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